Administration Executive - Male

Cyfuture; Dadri; On-site; INR 1,200,000 - 2,000,000; Full time

Benefits offered by this job

Company-sponsored Medical Insurance

Tax-saving benefits

Career growth opportunities

Team outings and positive culture

Job summary

Cyfuture is seeking an experienced Office Administration & Facility Management professional to oversee administration, facility operations, and building management across multiple corporate locations.

You will handle construction, renovation, space planning, and building maintenance from planning to handover, while coordinating with vendors and authorities to ensure compliance and cost-effective operations.

Qualifications

• 4+ years of experience in Administration, Facility Management, and Building/Corporate Services.
• Experience managing multiple corporate locations; 5+ offices preferred.
• Mandatory experience in construction, renovation, fit-out, civil work, or building management.
• Experience in IT/ITES, Data Center, Manufacturing, SEZ, or large corporate environments preferred.
• Strong exposure to vendor management, procurement, AMC, facility infrastructure, and statutory liaison.
• Working knowledge of SEZ operations, compliance, customs documentation, and statutory processes.
• Strong communication, negotiation, stakeholder management, and MS Office skills.
• Proactive, hands-on, and capable of managing multiple operational responsibilities independently.

Responsibilities

• Manage end-to-end office administration, facility operations, and building management across multiple corporate locations.
• Handle construction, renovation, fit-outs, civil works, space planning, and building maintenance from planning to handover.
• Oversee housekeeping, security, travel desk, courier, pantry, reception, parking, and employee workplace amenities.
• Manage vendors, AMC contracts, quotations, negotiations, procurement, billing, and payment coordination.
• Oversee DG, UPS, HVAC, electrical, plumbing, fire & safety systems, preventive maintenance, and facility infrastructure.
• Manage office inventory, petty cash, administrative expenses, and records.
• Coordinate with Fire, Police, Labour, Customs, SEZ authorities, and other government/civic bodies for statutory requirements and approvals.
• Ensure compliance with SEZ procedures, building/fire safety requirements, customs documentation, and other applicable regulations.
• Supervise housekeeping, security, maintenance teams, and other support staff; ensure service quality and discipline.
• Drive cost optimization, workplace safety, hygiene, and smooth day-to-day facility operations.

Skills

Office administration

Facility management

Building management

Vendor management

Negotiation

MS Office

Stakeholder management

Compliance

Cost optimization

Communication

Job description

Office Administration & Facility Management

Key Responsibilities

• Manage end-to-end office administration, facility operations, and building management across multiple corporate locations.
• Mandatory: Handle construction, renovation, fit-outs, civil works, space planning, and building maintenance projects from planning to execution and handover.
• Manage housekeeping, security, travel desk, courier, pantry, reception, parking, and employee workplace amenities.
• Manage vendors, AMC contracts, quotations, negotiations, procurement, billing, and payment coordination.
• Oversee DG, UPS, HVAC, electrical, plumbing, fire & safety systems, preventive maintenance, and facility infrastructure.
• Manage office inventory, petty cash, administrative expenses, and records.
• Coordinate with Fire, Police, Labour, Customs, SEZ authorities, and other government/civic bodies for statutory requirements and approvals.
• Ensure compliance with SEZ procedures, building/fire safety requirements, customs documentation, and other applicable regulations.
• Supervise housekeeping, security, maintenance teams, and other support staff; ensure service quality and discipline.
• Drive cost optimization, workplace safety, hygiene, and smooth day-to-day facility operations.

Desired Candidate Profile

• 4+ years of experience in Administration, Facility Management, and Building/Corporate Services.
• Experience managing multiple corporate locations; 5+ offices preferred.
• Mandatory experience in construction, renovation, fit-out, civil work, or building management.
• Experience in IT/ITES, Data Center, Manufacturing, SEZ, or large corporate environments preferred.
• Strong exposure to vendor management, procurement, AMC, facility infrastructure, and statutory liaison.
• Working knowledge of SEZ operations, compliance, customs documentation, and statutory processes.
• Strong communication, negotiation, stakeholder management, and MS Office skills.
• Proactive, hands-on, and capable of managing multiple operational responsibilities independently.

Preferred Industry Exposure

IT/ITES | Data Center | SEZ | Manufacturing | Corporate Facilities | Large Commercial Buildings

What We Offer:

• Opportunity to work in a collaborative and fast-growing organization.
• Excellent exposure with real opportunities for career growth.
• Company-sponsored Medical Insurance.
• Employee-friendly compensation structure with tax-saving benefits.
• Employee engagement activities, team outings, and a positive work culture.