Admin Associate

iRageCapital Advisory Private Limited; Mumbai; On-site; INR 300,000 - 520,000; Full time

Job summary

iRageCapital Advisory Private Limited is seeking an Administrative & Coordination Support to greet visitors, manage records, and assist multiple departments in Mumbai.

The role covers front desk duties, records management, office operations, IT asset tracking, vendor coordination, and employee support. You will liaise with Finance, HR, IT, and directors, ensuring smooth daily operations and compliance.

Qualifications

• Graduate in any discipline.
• 1–2 years of relevant experience in front office / administration / coordination roles.

Responsibilities

• Greet and assist visitors, clients, and vendors, ensuring a welcoming reception experience.
• Maintain visitor register and front desk records in line with compliance requirements.
• Maintain organised physical and digital records; perform data entry, documentation, and tracker updates.
• Coordinate with Finance, HR, IT, and other departments; follow up on approvals, pending tasks, and internal requests.
• Support directors' office coordination as required.
• Take care of accounts with respect to generating purchase orders, maintaining petty cash, coordinating with the finance team towards payable/receivable, etc.
• Oversee housekeeping, pantry upkeep, and general office maintenance.
• Manage office supplies inventory and ensure timely replenishment.
• Handle key management, access control records, and coordinate repairs and maintenance.
• Track AMC and contract renewals; manage courier, post, and deliveries.
• Handle outdoor errands including bank and vendor visits.
• Coordinate and document vendor services including pest control, fire safety checks (quarterly), and water testing (bi-annual).
• Ensure timely completion of all compliance-related activities and maintain up-to-date records and certificates.
• Maintain strong relationships with vendors and keep price data in order to get the best pricing on supplies and services.
• Prepare regular reports on expenses and office budgets.

Skills

Communication

MS Office basics

Education

Graduate in any discipline

Job description

• Greet and assist visitors, clients, and vendors, ensuring a welcoming reception experience
• Maintain visitor register and front desk records in line with compliance requirements

2. Administrative & Coordination Support

• Maintain organised physical and digital records; perform data entry, documentation, and tracker updates
• Coordinate with Finance, HR, IT, and other departments; follow up on approvals, pending tasks, and internal requests
• Support directors' office coordination as required

3. Office Operations & Facility Management

• Take care of accounts with respect to generating purchase orders, maintaining petty cash, coordinating with the finance team towards payable/receivable, etc.
• Oversee housekeeping, pantry upkeep, and general office maintenance
• Manage office supplies inventory and ensure timely replenishment
• Handle key management, access control records, and coordinate repairs and maintenance
• Track AMC and contract renewals; manage courier, post, and deliveries
• Handle outdoor errands including bank and vendor visits
• Coordinate and document vendor services including pest control, fire safety checks (quarterly), and water testing (bi-annual)
• Ensure timely completion of all compliance-related activities and maintain up-to-date records and certificates
• Maintain strong relationships with vendors and keep price data in order to get the best pricing on supplies and services
• Prepare regular reports on expenses and office budgets

5. Employee Support & Welfare

• Manage employee meals and refreshments; collect and follow up on feedback for closure
• Coordinate festival decorations and office engagement activities

6. IT & Asset Management

• Coordinate with the IT team for basic support; maintain records of laptops and office assets
• Conduct quarterly laptop checks, gather user feedback, and ensure timely issue resolution
• Track stock inventory with regular updates, including during new joiner onboarding and employee exits
• Oversee upkeep and tracking of student books and materials

Skills & Requirements

• Good communication and interpersonal skills
• Basic knowledge of MS Office (Excel, Word)
• Professional, presentable, and responsible attitude
• Ability to handle pressure and multitask

Qualification & Experience

• Graduate in any discipline
• 1–2 years of relevant experience in front office / administration / coordination roles