Administration Associate

Vashi Electricals; Nagpur District; On-site; INR 900,000 - 1,300,000; Full time

Job summary

Vashi Electricals in Nagpur district seeks an experienced Office Administrator to manage daily administration and facility operations. The role involves vendor coordination, procurement of supplies, and ensuring smooth employee support and MIS reporting.

The ideal candidate has extensive experience in administration and a proactive, organized approach to multi-tasking, with strong MS Excel/Word/email skills for effective communication and records maintenance.

Qualifications

• 24 years of experience in Administration, Facilities, or Office Operations.
• Vendor coordination and communication skills.
• Proficient in MS Excel, Word, and email communication.
• Strong organizational and follow-up skills.
• Ability to manage multiple tasks and coordinate with stakeholders.
• Proactive approach with good problem-solving skills.

Responsibilities

• Manage daily office administration and facility operations.
• Coordinate with vendors for housekeeping, security, maintenance, repairs and other facility needs.
• Handle office supplies, assets, inventory and records.
• Support travel arrangements, accommodation, transportation for employees.
• Raise and track POs, invoices, bills, and administrative expenses with Finance.
• Maintain administrative documentation, MIS reports.
• Coordinate with employees and internal departments for day-to-day admin needs.
• Monitor office infrastructure, utilities, safety, and maintenance.
• Support events, meetings, employee engagement activities, and other admin initiatives.
• Ensure policy compliance and admin processes.
• Identify operational issues and coordinate with teams/vendors for resolution.

Skills

Vendor coordination

MS Excel

MS Word

Email communication

Organizational skills

Multitasking

Problem-solving

Tools

MS Excel

MS Word

Job description

Key Responsibilities

• Manage daily office administration and facility operations.
• Coordinate with vendors for housekeeping, security, maintenance, repairs, and other facility requirements.
• Handle office supplies, stationery, assets, and inventory and maintain proper records.
• Support travel arrangements, accommodation, transportation, and other employee-related administrative requirements.
• Raise and track POs, invoices, bills, and administrative expenses in coordination with Finance.
• Maintain administrative documentation, records, and MIS reports.
• Coordinate with employees and internal departments for day-to-day administrative requirements.
• Monitor office infrastructure, utilities, cleanliness, safety, and maintenance activities.
• Support local events, meetings, employee engagement activities, and other administrative initiatives.
• Ensure compliance with company policies and administrative processes.
• Identify operational issues and coordinate with relevant teams/vendors for timely resolution.

Desired Skills & Experience

• 24 years of experience in Administration, Facilities, or Office Operations.
• Good vendor coordination and communication skills.
• Basic knowledge of MS Excel, Word, and email communication.
• Good organizational and follow-up skills.
• Ability to manage multiple tasks and coordinate with different stakeholders.
• Proactive approach with good problem-solving skills.