Admin / Executive Assistant - Real Estate

Zoho; Maharashtra; On-site; INR 300,000 - 420,000; Full time

Job summary

Zoho in Maharashtra is seeking an experienced Office Admin to oversee day-to-day office operations, manage supplies, and coordinate with HR and Accounts for attendance, courier and documentation. You will supervise housekeeping, security, and maintenance staff while coordinating vendor negotiations and payments.

The role requires a graduate with strong communication, multitasking and MS Office skills, and the ability to handle multiple administrative responsibilities with proactive independence.

Qualifications

• Graduate in any discipline with relevant Office Admin Operations experience.
• Good knowledge of vendor management, office maintenance, inventory and facility coordination.
• Strong communication and interpersonal skills.
• Good organizational and multitasking abilities.
• Proficient in MS Office, especially Excel and Word.
• Ability to coordinate with vendors, staff and internal departments.
• Responsible, proactive and capable of working independently.
• Good documentation and record-keeping skills.
• Comfortable handling multiple administrative responsibilities.

Responsibilities

• Oversee day-to-day office administration and ensure smooth functioning of office operations.
• Manage office supplies, stationery, inventory, and purchase requirements.
• Supervise housekeeping, security, and maintenance staff.
• Handle vendor coordination, including sourcing, negotiation, and payment follow-ups.
• Maintain office records, files, documentation, and company asset records.
• Coordinate with HR and Accounts teams for attendance, courier, documentation, and other administrative activities.
• Manage couriers, correspondence, incoming/outgoing calls, and general office communication.
• Coordinate logistics for meetings, events, and travel arrangements.
• Handle utility bills, rent agreements, renewals, and other office-related documentation.
• Ensure adherence to office policies and support improvements in administrative processes.
• Provide administrative and operational support to management as required.

Skills

Vendor management

Office administration

Communication

Organizational skills

Multitasking

Education

Graduate

Tools

MS Excel

MS Word

Job description

• Oversee day-to-day office administration and ensure smooth functioning of office operations.
  
• Manage office supplies, stationery, inventory, and purchase requirements.
  
• Supervise housekeeping, security, and maintenance staff.
  
• Handle vendor coordination, including sourcing, negotiation, and payment follow-ups.
  
• Maintain office records, files, documentation, and company asset records.
  
• Coordinate with HR and Accounts teams for attendance, courier, documentation, and other administrative activities.
  
• Manage couriers, correspondence, incoming/outgoing calls, and general office communication.
  
• Coordinate logistics for meetings, events, and travel arrangements.
  
• Handle utility bills, rent agreements, renewals, and other office-related documentation.
  
• Ensure adherence to office policies and support improvements in administrative processes.
  
• Provide administrative and operational support to management as required.
  

Requirements

Candidate Requirements

• Graduate in any discipline with relevant experience in Office Admin Operations.
  
• Good knowledge of vendor management, office maintenance, inventory, and facility coordination.
  
• Strong communication and interpersonal skills.
  
• Good organizational and multitasking abilities.
  
• Proficient in MS Office, especially Excel and Word.
  
• Ability to coordinate effectively with vendors, staff, and internal departments.
  
• Responsible, proactive, and capable of handling tasks independently.
  
• Good documentation and record-keeping skills.
  
• Should be comfortable handling multiple administrative responsibilities.