Graduate Trainee - General Affairs (Procurement)

Sumitomo Mitsui Banking Corporation (SMBC); Mumbai; On-site; INR 400,000 - 700,000; Full time

Job summary

Sumitomo Mitsui Banking Corporation (SMBC) is seeking a procurement professional to support end-to-end activities for General Affairs in India. You will manage vendor onboarding, RFPs, cost analyses and approvals across PAN India branches.

The role emphasizes vendor governance, due diligence, MIS tracking and continuous process improvements to ensure timely procurement and compliance. Strong MS Office skills and a commerce/SCM background are required.

Qualifications

• Attention to detail and accuracy.
• Analytical and problem-solving mindset.
• Negotiation and interpersonal skills.
• Effective time management and prioritization.
• Proficiency in MS Office (Outlook, Excel, PowerPoint, Word).
• Academic background in Commerce / Business / Supply Chain Management.

Responsibilities

• Gather requirements from user departments and float RFQs to empaneled and new vendors.
• Obtain cost proposals, prepare cost comparison sheets and support negotiations with vendors.
• Process EWF / E-Memo approvals and release of Purchase Orders as per internal procedures.
• Vendor onboarding and lifecycle management registration, MSME, DMARC, due diligence and periodic document follow-ups.
• Coordinate legal and compliance checks on vendor agreements, AMCs and related documentation.
• Vendor benchmarking, savings analysis and preparation of recommendation decks for recurring and non-recurring procurements.
• Track deliverables per procurement - PO raised, delivery due dates and payment status; follow-up with vendors and internal teams.
• Issuance and record maintenance of chops, ID cards, business and visiting cards, including employee / GB ID coordination.
• Maintaining Vendor Database, MIS on volumes issued, inventory trackers and standardized templates for future procurement cycles.
• Coordination with internal and external stakeholders, including branches, for procurement and general affairs requirements.
• Bringing initiatives or Introducing new ideas for more improvement in the procurement process for a seamless & timely procurement & deliverables.

Skills

Attention to detail

Analytical thinking

Negotiation

Time management

MS Office

Commerce / Business / SCM background

Education

Commerce / Business / Supply Chain Management

Tools

MS Office (Outlook, Excel, PowerPoint, Word)

Job description

Purpose of the Position

To support end-to-end procurement activities for General Affairs, India covering vendor management, cost analysis, approvals and related MIS/backend administration across PAN India branch locations.

Job Responsibilities

• Requirement gathering from user departments and floating RFQs to empaneled and new vendors.
• Obtaining cost proposals, preparing cost comparison sheets and supporting negotiations with vendors.
• Processing EWF / E-Memo approvals and release of Purchase Orders as per internal procedures.
• Vendor onboarding and lifecycle management registration, MSME, DMARC, due diligence and periodic document follow-ups.
• Coordinating legal and compliance checks on vendor agreements, AMCs and related documentation.
• Vendor benchmarking, savings analysis and preparation of recommendation decks for recurring and non-recurring procurements.
• Tracking deliverables per procurement - PO raised, delivery due dates and payment status; follow-up with vendors and internal teams.
• Issuance and record maintenance of chops, ID cards, business and visiting cards, including employee / GB ID coordination.
• Maintaining Vendor Database, MIS on volumes issued, inventory trackers and standardized templates for future procurement cycles.
• Coordination with internal and external stakeholders, including branches, for procurement and general affairs requirements.
• Bringing initiatives or Introducing new ideas for more improvement in the procurement process for a seamless & timely procurement & deliverables.

Required Skills & Competencies:

• Attention to detail and accuracy
• Analytical and problem-solving mindset
• Negotiation and interpersonal skills
• Effective time management and prioritization
• MS Office (Outlook, Excel, PowerPoint, Word)
• Academic background in Commerce / Business / Supply Chain Management

Other Considerations

• Ensure that defined procurement procedures, approval matrix and associated controls are followed.
• Maintain confidentiality of vendor pricing and commercial information.
• Ability to work in teams and support PAN India branch requirements.