Front Office Receptionist

Bharat Bijlee; Mumbai City; On-site; INR 180,000 - 240,000; Full time

Job summary

Bharat Bijlee in Mumbai seeks a Front Office Executive to manage reception, visitor management, and administrative tasks.

You will greet guests, handle calls, coordinate meeting rooms, maintain filing systems, and support travel and events. This is a full-time role through CLR (third party) with standard office hours at Electric Mansion, Prabhadevi.

Responsibilities

• Greet and welcome clients, visitors, vendors, and high-profile guests with high professional etiquette.
• Maintain a clean, organized, and welcoming reception area.
• Answer, screen, and route incoming phone calls, and record messages accurately.
• Manage incoming and outgoing official correspondence, courier packages, and mail distribution.
• Register all visitors via the Visitor Management System (VMS) or visitor logs.
• Issue, track, and collect visitor and contractor ID badges.
• Coordinate with internal hosts regarding guest arrivals.
• Manage meeting room schedules, calendars, and conference room bookings.
• Monitor inventory levels of office supplies and stationery, placing new orders as needed.
• Maintain physical and digital filing systems, logs, and basic documentation records.
• Assist with travel arrangements, event coordination, or preparing routine administrative reports.

Job description

• Role: Front Office Executive / Receptionist
• Location: Electric Mansion, 6th Floor, Appasaheb Marathe Marg, Prabhadevi, Mumbai 400 025
• Timings: 6 days a week, 09.00 am to 5.30 pm
• Employment Type: Full-Time through CLR (third party)

Key Responsibilities:

1. Front Desk & Reception Management:

• Greet and welcome clients, visitors, vendors, and high-profile guests with high professional etiquette.
• Maintain a clean, organized, and welcoming reception area.
• Answer, screen, and route incoming phone calls, and record messages accurately.
• Manage incoming and outgoing official correspondence, courier packages, and mail distribution.

2. Visitor & Access Control:

• Register all visitors via the Visitor Management System (VMS) or visitor logs.
• Issue, track, and collect visitor and contractor ID badges.
• Coordinate with internal hosts regarding guest arrivals.

3. Administrative Support:

• Manage meeting room schedules, calendars, and conference room bookings.
• Monitor inventory levels of office supplies and stationery, placing new orders as needed.
• Maintain physical and digital filing systems, logs, and basic documentation records.
• Assist with travel arrangements, event coordination, or preparing routine administrative reports.