Front Office & Administration Executive

CIEL Skills and Careers Pvt Ltd (a CIEL HR Group Company); Mumbai; On-site; INR 200,000 - 280,000; Full time

Job summary

CIEL Skills and Careers Pvt Ltd (a CIEL HR Group Company) in Mumbai is seeking a smart, proactive Front Office & Administration Executive to manage day-to-day front office and administrative activities. The role requires coordinating with employees, visitors, vendors, facility teams, and Head Office to ensure smooth workplace functioning.

Key duties include managing front desk and reception, handling couriers and office communications, coordinating travel and cab arrangements, and supervising

Responsibilities

• Manage front desk/reception activities, attend calls and welcome guests
• Handle incoming/outgoing couriers, documents and office communications
• Coordinate with Head Office and other branches for administrative needs
• Take ownership of day-to-day office administration and facility matters
• Coordinate with building management for issues related to electricity, maintenance, furniture and office space
• Arrange travel and cab services for visiting employees, clients and senior management
• Coordinate with auditors, authorities and external stakeholders as required
• Ensure timely submission/collection of documents at local or external locations
• Coordinate with vendors and service providers for office-related requirements
• Supervise and coordinate with office support staff/office boy
• Respond to routine emails and maintain regular internal communication
• Ensure the office is well-maintained and ready for employees and visitors
• Provide general administrative support to the Mumbai office

Job description

We are looking for a smart, proactive, and well-organized Front Office & Administration Executive to manage day-to-day front office and administrative activities at our Mumbai office.

The role will involve coordinating with employees, visitors, vendors, facility teams, and our Head Office/other branch offices to ensure the smooth functioning of the workplace.

Key Responsibilities

• Manage front desk/reception activities, including attending calls and welcoming guests and visitors.
• Handle incoming and outgoing couriers, documents, and office communications.
• Coordinate with the Head Office and other branch offices for administrative requirements.
• Take ownership of day-to-day office administration and facility-related matters.
• Coordinate with building/property management for issues related to electricity, maintenance, furniture, seating arrangements, office space, etc.
• Coordinate travel and cab arrangements for visiting employees, clients, and senior management.
• Support local administrative activities, including coordination with auditors, authorities, police, compliance teams, and other external stakeholders, whenever required.
• Ensure timely submission/collection of documents and letters at local offices or external locations.
• Coordinate with vendors and service providers for office-related requirements.
• Supervise and coordinate with the existing office support staff/office boy.
• Respond to routine emails and maintain regular communication with internal teams.
• Ensure the office is well-maintained, organized, and ready for employees and visitors.
• Provide general administrative support to the Mumbai office as required