Front Office and Administration Executive

CIEL HR; Mumbai; On-site; INR 420,000 - 660,000; Full time

Job summary

CIEL HR is seeking a smart, proactive Front Office & Administration Executive for our Mumbai office to manage day-to-day operations, welcome guests, and coordinate with vendors to ensure smooth workplace functioning.

The role requires 2–5 years of experience, strong organizational skills, and the ability to work with multiple teams across the office and head office to support administration, facilities, travel, and communications.

Qualifications

• Experience: 2–5 years preferred.
• Smart, proactive and well-organized Front Office & Administration Executive.

Responsibilities

• Manage front desk/reception activities, attend calls and welcome guests.
• Handle incoming and outgoing couriers, documents, and office communications.
• Coordinate with Head Office and other branch offices for administrative requirements.
• Take ownership of day-to-day office administration and facility-related matters.
• Coordinate with building/property management for electricity, maintenance, furniture, seating, and office space.
• Coordinate travel and cab arrangements for visiting employees, clients, and senior management.
• Support local administrative activities with auditors, authorities, police, compliance teams and external stakeholders.
• Ensure timely submission/collection of documents and letters at local offices or external locations.
• Coordinate with vendors and service providers for office-related requirements.
• Supervise and coordinate with office support staff/office boy.
• Respond to routine emails and maintain regular communication with internal teams.
• Ensure the office is well-maintained, organized, and ready for employees and visitors.
• Provide general administrative support to the Mumbai office as required.

Job description

Job Description Front Office & Administration Executive
Location:7th Floor Metro Station,Leela Business Park,opp Airport Road Bori Colony ,Vijay Nagar Colony West ,Marol,Andheri East ,Mumbai Manhasrashtra 400059
Experience:2–5 years preferred
Employment Type:Full-time
Working Days:Monday to Friday, with occasional Saturday support as required

About the Role

We are looking for asmart, proactive, and well-organized Front Office & Administration Executiveto manage day-to-day front office and administrative activities at our Mumbai office.
The role will involve coordinating with employees, visitors, vendors, facility teams, and our Head Office/other branch offices to ensure the smooth functioning of the workplace.

Key Responsibilities

• Managefront desk/reception activities, including attending calls and welcoming guests and visitors.
  
• Handle incoming and outgoingcouriers, documents, and office communications.
  
• Coordinate with theHead Office and other branch officesfor administrative requirements.
  
• Take ownership of day-to-dayoffice administration and facility-related matters.
  
• Coordinate with building/property management for issues related to electricity, maintenance, furniture, seating arrangements, office space, etc.
  
• Coordinatetravel and cab arrangementsfor visiting employees, clients, and senior management.
  
• Support local administrative activities, including coordination withauditors, authorities, police, compliance teams, and other external stakeholders, whenever required.
  
• Ensure timely submission/collection of documents and letters at local offices or external locations.
  
• Coordinate with vendors and service providers for office-related requirements.
  
• Supervise and coordinate with the existingoffice support staff/office boy.
  
• Respond to routine emails and maintain regular communication with internal teams.
  
• Ensure the office is well-maintained, organized, and ready for employees and visitors.
  
• Provide general administrative support to the Mumbai office as required.