Front Office Executive

Anika Industries; New Delhi; In loco; INR 167.000 - 246.000; Tempo pieno

Descrizione del lavoro

Anika Industries in Delhi, India, is seeking a professional to manage front desk operations and be the first point of contact for visitors and callers. The role includes greeting guests, directing phone inquiries, coordinating meetings, and maintaining a clean, welcoming reception area.

You will also handle mail and courier logistics, stock office supplies, perform data entry and document management, and assist with internal communications and emergency guidance.

Competenze

• Experience in front desk operations and visitor handling.
• Ability to manage calls and coordinate meetings.
• Maintain a tidy, welcoming reception area and assist with document handling.

Mansioni

• Front Desk Management: Greet visitors and maintain visitor logs.
• Call Management: Answer calls, direct inquiries, and take messages.
• Meeting Room Coordination: Schedule and prepare meeting spaces for appointments.
• Reception Area Maintenance: Keep the lobby clean and presentable.
• Administrative Support: Manage mail/courier and office supplies; data entry and documentation.
• Internal Coordination: Communicate messages to staff; assist in emergency procedures.

Conoscenze

Front Desk Mgmt

Visitor Handling

Call Mgmt

Meeting Room Coord

Reception Maint

Admin Support

Mail & Courier

Office Supplies

Data Entry

Documentation

Communication

Emergency Response

Descrizione del lavoro

Roles & Responsibility

Front Desk Management: - - - - Visitor Handling: Greet and welcome visitors in a courteous and professional manner. Maintain a visitor log and issue visitor passes as per security protocols. Call Management: Answer and direct phone calls promptly, take messages, and ensure effective communication with the concerned personnel. Meeting Room Coordination: Schedule and manage meeting rooms, ensuring they are prepared for appointments, conferences, and events. Reception Area Maintenance: Keep the reception area clean, organized, and presentable at all times.

Administrative Support: - - - Mail and Courier Handling: Receive, sort, and distribute incoming mail and packages; manage outgoing couriers efficiently. Office Supplies Management: Monitor and replenish office supplies, ensuring stock availability for daily operations. Data Entry & Documentation: Maintain office records, update contact lists, and assist with document management.

Communication & Coordination: - - Internal Coordination: Communicate messages, announcements, and updates to employees as required. Emergency Handling: Act as the first point of contact in case of emergencies, guiding visitors and employees towards safety protocols.