Front Office Executive

Anika Industries; Navi Mumbai; On-site; INR 180,000 - 280,000; Full time

Job summary

Anika Industries in Navi Mumbai is seeking a detail-oriented Front Desk Executive to manage visitor reception, handle calls, coordinate meetings, and maintain a professional reception area. The role also covers mail handling, office supplies, data entry, and internal communications to ensure smooth daily operations.

The position requires strong organizational skills, courteous communication, and the ability to handle emergencies as needed to maintain a safe and efficient front-of-house

Responsibilities

• Front Desk Management: Greet and welcome visitors in a courteous and professional manner.
• Visitor Handling: Maintain a visitor log and issue visitor passes as per security protocols.
• Call Management: Answer and direct phone calls promptly, take messages, and ensure effective communication with the concerned personnel.
• Meeting Room Coordination: Schedule and manage meeting rooms, ensuring they are prepared for appointments, conferences, and events.
• Reception Area Maintenance: Keep the reception area clean, organized, and presentable at all times.
• Administrative Support: Mail and Courier Handling: Receive, sort, and distribute incoming mail and packages; manage outgoing couriers efficiently.
• Office Supplies Management: Monitor and replenish office supplies, ensuring stock availability for daily operations.
• Data Entry & Documentation: Maintain office records, update contact lists, and assist with document management.
• Communication & Coordination: Internal Coordination: Communicate messages, announcements, and updates to employees as required.
• Emergency Handling: Act as the first point of contact in case of emergencies, guiding visitors and employees towards safety protocols.

Job description

Roles & Responsibility

Front Desk Management: - - - - Visitor Handling: Greet and welcome visitors in a courteous and professional manner. Maintain a visitor log and issue visitor passes as per security protocols. Call Management: Answer and direct phone calls promptly, take messages, and ensure effective communication with the concerned personnel. Meeting Room Coordination: Schedule and manage meeting rooms, ensuring they are prepared for appointments, conferences, and events. Reception Area Maintenance: Keep the reception area clean, organized, and presentable at all times.

Administrative Support: - - - Mail and Courier Handling: Receive, sort, and distribute incoming mail and packages; manage outgoing couriers efficiently. Office Supplies Management: Monitor and replenish office supplies, ensuring stock availability for daily operations. Data Entry & Documentation: Maintain office records, update contact lists, and assist with document management.

Communication & Coordination: - - Internal Coordination: Communicate messages, announcements, and updates to employees as required. Emergency Handling: Act as the first point of contact in case of emergencies, guiding visitors and employees towards safety protocols.