Front Office Executive

Anika Industries; Ahmedabad District; On-site; INR 180,000 - 240,000; Full time

Job summary

Anika Industries in Gujarat is seeking a proactive front desk executive to manage daily reception activities, greet visitors, answer phones, and coordinate meetings. The role supports administrative tasks across the office to ensure smooth operations.

You will maintain records, handle mail and couriers, monitor supplies, and assist with documentation while ensuring security protocols and clear internal communication.

Responsibilities

• Front Desk Management: greet and welcome visitors professionally.
• Visitor Handling: maintain logs and issue passes per security protocols.
• Call Management: answer calls, take messages, direct to concerned personnel.
• Meeting Room Coordination: schedule and prepare rooms for appointments.
• Reception Area Maintenance: keep the area clean and presentable.
• Mail and Courier Handling: manage incoming/outgoing mail and couriers.
• Office Supplies Management: monitor and replenish office stocks.
• Data Entry & Documentation: maintain records and contact lists.
• Internal Communications: relay messages and announcements to staff.
• Emergency Handling: guide people to safety during emergencies.

Job description

Roles & Responsibility

Front Desk Management: - - - - Visitor Handling: Greet and welcome visitors in a courteous and professional manner. Maintain a visitor log and issue visitor passes as per security protocols. Call Management: Answer and direct phone calls promptly, take messages, and ensure effective communication with the concerned personnel. Meeting Room Coordination: Schedule and manage meeting rooms, ensuring they are prepared for appointments, conferences, and events. Reception Area Maintenance: Keep the reception area clean, organized, and presentable at all times.

Administrative Support: - - - Mail and Courier Handling: Receive, sort, and distribute incoming mail and packages; manage outgoing couriers efficiently. Office Supplies Management: Monitor and replenish office supplies, ensuring stock availability for daily operations. Data Entry & Documentation: Maintain office records, update contact lists, and assist with document management.

Communication & Coordination: - - Internal Coordination: Communicate messages, announcements, and updates to employees as required. Emergency Handling: Act as the first point of contact in case of emergencies, guiding visitors and employees towards safety protocols.