Front Office Executive

Anika Industries; Ghaziabad District; On-site; INR 152,000 - 182,000; Full time

Job summary

Anika Industries is seeking a proactive front desk executive to manage visitor handling, call coordination, and meeting room scheduling. The role supports administrative functions, maintains reception standards, and coordinates internal communications to ensure smooth daily operations.

Ideal candidates will be organized, customer-focused, and capable of handling multiple tasks in a fast-paced environment at our Ghaziabad location.

Qualifications

• Experience in front desk or receptionist roles preferred.
• Excellent verbal and written communication.
• Strong organizational and multi-tasking skills.

Responsibilities

• Greet and welcome visitors in a courteous and professional manner.
• Maintain a visitor log and issue visitor passes as per security protocols.
• Answer and direct phone calls promptly, take messages, and ensure effective communication with the concerned personnel.
• Schedule and manage meeting rooms, ensuring they are prepared for appointments, conferences, and events.
• Keep the reception area clean, organized, and presentable at all times.
• Handle mail and courier operations, sort and distribute incoming mail and packages.
• Monitor and replenish office supplies to ensure stock for daily operations.
• Maintain office records, update contact lists, and assist with document management.
• Communicate messages and updates to employees; act as first point of contact in emergencies and guide to safety protocols.

Skills

Visitor handling

Call management

Meeting room coordination

Reception skills

Administrative support

Data entry

Communication

Emergency handling

Job description

Roles & Responsibility

Front Desk Management: - - - - Visitor Handling: Greet and welcome visitors in a courteous and professional manner. Maintain a visitor log and issue visitor passes as per security protocols. Call Management: Answer and direct phone calls promptly, take messages, and ensure effective communication with the concerned personnel. Meeting Room Coordination: Schedule and manage meeting rooms, ensuring they are prepared for appointments, conferences, and events. Reception Area Maintenance: Keep the reception area clean, organized, and presentable at all times.

Administrative Support: - - - Mail and Courier Handling: Receive, sort, and distribute incoming mail and packages; manage outgoing couriers efficiently. Office Supplies Management: Monitor and replenish office supplies, ensuring stock availability for daily operations. Data Entry & Documentation: Maintain office records, update contact lists, and assist with document management.

Communication & Coordination: - - Internal Coordination: Communicate messages, announcements, and updates to employees as required. Emergency Handling: Act as the first point of contact in case of emergencies, guiding visitors and employees towards safety protocols.