Front Office Executive

Anika Industries; Dadri; On-site; INR 180,000 - 240,000; Full time

Job summary

Anika Industries in Dadri, Uttar Pradesh, is seeking a proactive Front Desk and Administrative Support professional to greet visitors, handle calls, schedule meetings, and maintain a tidy reception area. You will manage mail, couriers, office supplies, data entry, and internal communications, acting as the first point of contact and ensuring smooth daily operations.

The role emphasizes accuracy in documentation, coordination across teams, and readiness to assist with emergencies and stakeholder

Responsibilities

• Front Desk Management: Visitor handling, greeting visitors, maintaining a visitor log and issuing passes.
• Call Management: Answering, directing phone calls, taking messages and ensuring communication with concerned personnel.
• Meeting Room Coordination: Scheduling and preparing meeting rooms for appointments, conferences and events.
• Reception Area Maintenance: Keeping the reception area clean, organized and presentable at all times.
• Mail and Courier Handling: Receiving, sorting and distributing mail; managing outgoing couriers efficiently.
• Office Supplies Management: Monitoring and replenishing office supplies for daily operations.
• Data Entry & Documentation: Maintaining office records, updating contact lists and assisting with document management.
• Internal Coordination: Communicating messages and updates to employees as required.
• Emergency Handling: Acting as the first point of contact in emergencies, guiding people to safety protocols.

Job description

Roles & Responsibility

Front Desk Management: - - - - Visitor Handling: Greet and welcome visitors in a courteous and professional manner. Maintain a visitor log and issue visitor passes as per security protocols. Call Management: Answer and direct phone calls promptly, take messages, and ensure effective communication with the concerned personnel. Meeting Room Coordination: Schedule and manage meeting rooms, ensuring they are prepared for appointments, conferences, and events. Reception Area Maintenance: Keep the reception area clean, organized, and presentable at all times.

Administrative Support: - - - Mail and Courier Handling: Receive, sort, and distribute incoming mail and packages; manage outgoing couriers efficiently. Office Supplies Management: Monitor and replenish office supplies, ensuring stock availability for daily operations. Data Entry & Documentation: Maintain office records, update contact lists, and assist with document management.

Communication & Coordination: - - Internal Coordination: Communicate messages, announcements, and updates to employees as required. Emergency Handling: Act as the first point of contact in case of emergencies, guiding visitors and employees towards safety protocols.