Front Office Executive

Anika Industries; Delhi; On-site; INR 180,000 - 300,000; Full time

Job summary

Anika Industries is seeking a proactive Front Desk Executive to manage the reception area and assist with administrative duties in Delhi. The role involves greeting visitors, handling calls, coordinating meetings, and maintaining the reception space to a professional standard.

The ideal candidate will demonstrate strong communication, organization, and coordination skills to ensure smooth daily operations and effective information flow within the office.

Responsibilities

• Front Desk Management: Welcome visitors and manage the reception area efficiently.
• Visitor Handling: Greet visitors, log entries, and issue passes following security protocols.
• Call Management: Answer, direct, and relay messages promptly to relevant personnel.
• Meeting Room Coordination: Schedule and prepare rooms for appointments, conferences, and events.
• Reception Area Maintenance: Keep the area clean, organized, and presentable.

Job description

Roles & Responsibility

Front Desk Management: - - - - Visitor Handling: Greet and welcome visitors in a courteous and professional manner. Maintain a visitor log and issue visitor passes as per security protocols. Call Management: Answer and direct phone calls promptly, take messages, and ensure effective communication with the concerned personnel. Meeting Room Coordination: Schedule and manage meeting rooms, ensuring they are prepared for appointments, conferences, and events. Reception Area Maintenance: Keep the reception area clean, organized, and presentable at all times.

Administrative Support: - - - Mail and Courier Handling: Receive, sort, and distribute incoming mail and packages; manage outgoing couriers efficiently. Office Supplies Management: Monitor and replenish office supplies, ensuring stock availability for daily operations. Data Entry & Documentation: Maintain office records, update contact lists, and assist with document management.

Communication & Coordination: - - Internal Coordination: Communicate messages, announcements, and updates to employees as required. Emergency Handling: Act as the first point of contact in case of emergencies, guiding visitors and employees towards safety protocols.