Front Office Executive

Anika Industries; Greater Noida; Presencial; INR 201.000 - 290.000; Jornada completa

Descripción de la vacante

Anika Industries in Greater Noida is seeking a proactive Front Desk Receptionist to greet visitors, answer calls, and coordinate meeting rooms, ensuring a professional and welcoming atmosphere. You will handle mail/courier, manage office supplies, perform data entry, and maintain accurate records, while communicating updates across teams and assisting with document management.

Emergency readiness and adherence to security protocols are essential, making this role pivotal to smooth daily

Formación

• Front desk and visitor management responsibilities.
• Call handling and messages for internal personnel.
• Meeting room scheduling and coordination duties.
• Reception area maintenance and presentability.
• Admin support including mail, couriers, and supplies.
• Data entry and documentation tasks.
• Internal communications and coordination responsibilities.
• Emergency handling as first point of contact.

Responsabilidades

• Front desk management and visitor handling with courteous greetings and visitor passes.
• Call management: answer/direct calls, take messages, and ensure communication with personnel.
• Meeting room coordination: schedule/manage rooms for appointments, conferences, and events.
• Reception area maintenance: keep the reception area clean, organized, and presentable.
• Administrative support: mail and courier handling, distribution, and courier management.
• Office supplies management: monitor and replenish office supplies for daily operations.
• Data entry & documentation: maintain office records, update contacts, and assist with documents.
• Internal coordination: convey messages and updates to employees as required.
• Emergency handling: act as first point of contact guiding to safety protocols.

Conocimientos

Front desk management

Visitor handling

Call management

Meeting room coordination

Reception area maintenance

Administrative support

Mail & courier handling

Data entry

Office supplies management

Communication & coordination

Emergency handling

Descripción del empleo

Roles & Responsibility

Front Desk Management: - - - - Visitor Handling: Greet and welcome visitors in a courteous and professional manner. Maintain a visitor log and issue visitor passes as per security protocols. Call Management: Answer and direct phone calls promptly, take messages, and ensure effective communication with the concerned personnel. Meeting Room Coordination: Schedule and manage meeting rooms, ensuring they are prepared for appointments, conferences, and events. Reception Area Maintenance: Keep the reception area clean, organized, and presentable at all times.

Administrative Support: - - - Mail and Courier Handling: Receive, sort, and distribute incoming mail and packages; manage outgoing couriers efficiently. Office Supplies Management: Monitor and replenish office supplies, ensuring stock availability for daily operations. Data Entry & Documentation: Maintain office records, update contact lists, and assist with document management.

Communication & Coordination: - - Internal Coordination: Communicate messages, announcements, and updates to employees as required. Emergency Handling: Act as the first point of contact in case of emergencies, guiding visitors and employees towards safety protocols.