Front Office Executive

Anika Industries; Faridabad District; On-site; INR 180,000 - 240,000; Full time

Job summary

Anika Industries in India is seeking a proactive Front Desk Executive to manage visitor handling, call management, and ensure a welcoming reception.

You will coordinate meetings, maintain the reception area, handle mail and courier, manage office supplies, and assist with data entry and documentation, while communicating updates across the organization and guiding safety procedures.

Qualifications

• Front desk responsibilities and visitor handling
• Call management and message taking
• Meeting room coordination and preparedness
• Reception area maintenance and presentation

Responsibilities

• Front Desk Management: Greet and welcome visitors professionally.
• Visitor Handling: Maintain visitor log and issue passes per security.
• Call Management: Answer and direct calls, take messages, coordinate with staff.
• Meeting Room Coordination: Schedule and prepare rooms for appointments, conferences, events.
• Reception Area Maintenance: Keep area clean and presentable at all times.
• Mail and Courier Handling: Receive, sort, and distribute mail; manage outgoing couriers.
• Office Supplies Management: Monitor and replenish supplies for daily operations.
• Data Entry & Documentation: Maintain records, update contacts, assist with docs.
• Internal Coordination: Relay messages and updates to employees.
• Emergency Handling: First point of contact during emergencies, guide to safety procedures.

Job description

Roles & Responsibility

Front Desk Management: - - - - Visitor Handling: Greet and welcome visitors in a courteous and professional manner. Maintain a visitor log and issue visitor passes as per security protocols. Call Management: Answer and direct phone calls promptly, take messages, and ensure effective communication with the concerned personnel. Meeting Room Coordination: Schedule and manage meeting rooms, ensuring they are prepared for appointments, conferences, and events. Reception Area Maintenance: Keep the reception area clean, organized, and presentable at all times.

Administrative Support: - - - Mail and Courier Handling: Receive, sort, and distribute incoming mail and packages; manage outgoing couriers efficiently. Office Supplies Management: Monitor and replenish office supplies, ensuring stock availability for daily operations. Data Entry & Documentation: Maintain office records, update contact lists, and assist with document management.

Communication & Coordination: - - Internal Coordination: Communicate messages, announcements, and updates to employees as required. Emergency Handling: Act as the first point of contact in case of emergencies, guiding visitors and employees towards safety protocols.