Front Office Executive

Rakesh Infinivis; Bengaluru; On-site; INR 300,000 - 550,000; Full time

Job summary

Rakesh Infinivis is seeking a proactive Front Office Executive to manage reception activities, greet visitors, and handle calls with professionalism. You will provide administrative support and coordinate with HR and Admin to keep the front desk running smoothly.

The ideal candidate has a degree, at least two years of front office or administration experience, excellent communication skills, and proficiency in MS Office.

Qualifications

• Graduate in any discipline with good communication skills.
• Minimum 2 years of Front Office / Administration experience.
• Proficient in MS Office and email communication.
• Pleasant personality and professional grooming.

Responsibilities

• Welcome and greet visitors, clients, and guests professionally.
• Handle incoming and outgoing telephone calls.
• Manage visitor records and entry register.
• Attend to customer and visitor queries.
• Coordinate meetings and appointments.
• Handle courier and mail services.
• Maintain reception area and front office operations.
• Coordinate with HR, Admin, and other departments.
• Maintain office records and documentation.
• Support day-to-day administrative activities.

Skills

MS Office

Verbal communication

Written communication

Interpersonal skills

Customer service

Education

Graduate in any discipline

Tools

MS Office Suite

Job description

Role & responsibilities

Job Summary

We are looking for a professional, well-groomed, and enthusiastic Front Office Executive to manage reception activities, handle visitors, attend telephone calls, and provide administrative support.

Key Responsibilities

• Welcome and greet visitors, clients, and guests professionally.
• Handle incoming and outgoing telephone calls.
• Manage visitor records and maintain the entry register.
• Attend to customer and visitor queries.
• Coordinate meetings and appointments.
• Handle incoming and outgoing courier and mail services.
• Maintain the reception area and ensure professional front office operations.
• Coordinate with HR, Admin, and other departments.
• Maintain office records, files, and documentation.
• Support day‑to‑day administrative activities.

Required Skills & Qualifications

• Graduate in any discipline.
• Minimum 2 years of experience in Front Office / Reception / Administration.
• Excellent verbal and written communication skills.
• Good knowledge of MS Office (Word, Excel, Outlook).
• Pleasant personality and professional grooming.
• Strong interpersonal and coordination skills.
• Good telephone etiquette and email communication.
• Ability to multitask and work independently.

Preferred Candidate Profile

• Smart, presentable, and well‑organized.
• Positive attitude and customer‑friendly approach.
• Good time‑management skills.
• Professional attitude and confidentiality.