Front Office Executive

Rays Power Infra Limited; Gurugram District; On-site; INR 250,000 - 450,000; Full time

Job summary

Rays Power Infra Limited in Gurgaon, India, seeks a proactive Receptionist Cum Admin Executive to manage the front desk and provide essential administrative support for daily operations.

You will greet visitors, handle calls, coordinate facilities, maintain records, assist vendors, and support onboarding. Strong MS Office skills and clear communication are required, with the ability to multitask in a fast-paced environment.

Qualifications

• Graduate or diploma in any discipline.
• 1-3 years of experience in Reception, Front Office, or Administration.
• Basic MS Office skills (Word, Excel, Outlook, PowerPoint).
• Good communication and interpersonal skills.
• Ability to multitask and work independently.

Responsibilities

• Welcome visitors and guests in a professional manner.
• Handle incoming and outgoing calls and direct them to the concerned departments.
• Maintain visitor records and issue visitor passes as per company policy.
• Manage meeting room bookings and coordinate hospitality arrangements.
• Maintain office records, files, and documentation.
• Coordinate courier, postal, and dispatch activities.
• Manage office supplies and ensure timely procurement of stationery and consumables.
• Assist in vendor coordination and follow-up for office-related services.
• Ensure smooth day-to-day office operations.
• Coordinate with housekeeping, security, and maintenance teams.
• Monitor office infrastructure and raise service requests when required.
• Support employee onboarding and seating arrangements.
• Maintain attendance, visitor logs, and administrative reports.
• Update and track office assets and inventory records.
• Prepare periodic administrative reports as required.

Skills

Front Desk Management

Administration & Coordination

Communication & Interpersonal Skills

Record Keeping & Documentation

Time Management

Service Orientation

Education

Graduate/Diploma in any discipline

Tools

MS Office

Job description

Job Summary

We are looking for a proactive and professional Receptionist Cum Admin Executive to manage front desk operations and provide administrative support for the smooth functioning of the office. The candidate will be responsible for handling visitors, managing calls, coordinating office facilities, and supporting day-to-day administrative activities.

Key Responsibilities

Reception & Front Desk Management

• Welcome visitors and guests in a professional manner.
• Handle incoming and outgoing calls and direct them to the concerned departments.
• Maintain visitor records and issue visitor passes as per company policy.
• Manage meeting room bookings and coordinate hospitality arrangements.

Administrative Support

• Maintain office records, files, and documentation.
• Coordinate courier, postal, and dispatch activities.
• Manage office supplies and ensure timely procurement of stationery and consumables.
• Assist in vendor coordination and follow-up for office-related services.

Facility & Office Management

• Ensure smooth day-to-day office operations.
• Coordinate with housekeeping, security, and maintenance teams.
• Monitor office infrastructure and raise service requests when required.
• Support employee onboarding and seating arrangements.

MIS & Reporting

• Maintain attendance, visitor logs, and administrative reports.
• Update and track office assets and inventory records.
• Prepare periodic administrative reports as required.

Qualifications & Experience

• Graduate/Diploma in any discipline.
• 1-3 years of experience in Reception, Front Office, or Administration.
• Basic in MS Office (Word, Excel, Outlook, PowerPoint).
• Good communication and interpersonal skills.
• Ability to multitask and work independently.

Key Skills

• Front Desk Management
• Administration & Coordination
• Communication & Interpersonal Skills
• Record Keeping & Documentation
• Time Management
• Service Orientation