Front Office Executive

Chaithanya Projects; Bengaluru; On-site; INR 350,000 - 550,000; Full time

Job summary

Chaithanya Projects Pvt Ltd in Bengaluru seeks a proactive Front Office Executive to own the reception and front desk operations. You will manage visitors, handle calls, coordinate with internal teams and ensure smooth administrative flow across the office.

You should be well-organised, presentable and capable of working independently with minimal supervision. 3–6 years of experience in front office or corporate administration and proficiency in MS Office are essential.

Qualifications

• Graduate in any discipline.
• 3 to 6 years of front office/reception experience.
• Excellent verbal communication and interpersonal skills.
• Proficient with MS Office and email communication.
• Presentable, courteous and well-organised.

Responsibilities

• Manage day-to-day front office operations.
• Greet visitors, manage inquiries and appointments.
• Coordinate with departments and housekeeping.
• Maintain visitor registers and records.
• Handle basic email correspondence and admin tasks.

Skills

Verbal communication

Interpersonal skills

Office coordination

Proactive mindset

Problem solving

Education

Graduate degree

Tools

MS Office

Email platforms

Job description

Role & responsibilities

Job Purpose

To take complete ownership and responsibility for the smooth functioning of the front office and reception area, ensuring professional visitor management, effective telephone handling, coordination with internal departments and efficient execution of all front-office and administrative activities.

The candidate should be proactive, responsible, well-organised and capable of independently managing the front office without constant supervision.

Key Roles & Responsibilities

1. Front Office Management

• Take complete responsibility for the day-to-day functioning of the front office.
• Ensure the reception area is neat, presentable and professionally maintained at all times.
• Attend to visitors, guests, clients and business associates courteously and professionally.
• Coordinate visitor appointments and ensure timely communication with concerned employees.
• Maintain visitor registers and records.

2. Telephone & Communication Management

• Handle incoming and outgoing telephone calls efficiently.
• Attend to enquiries and redirect calls to the appropriate departments.
• Receive and coordinate courier, postal and document deliveries.
• Ensure all incoming communications are properly recorded and communicated.

3. Administrative Coordination

• Coordinate meeting room bookings and ensure meeting arrangements are in place.
• Assist with employee and visitor requirements.
• Maintain front-office records, registers and administrative documentation.
• Coordinate with housekeeping, security and other support staff.
• Monitor office stationery and other front-office requirements and ensure timely replenishment.

4. General Administration & Support

• Take ownership of all front-office-related activities and ensure timely closure of assigned tasks.
• Coordinate with various departments for smooth day-to-day office operations.
• Handle basic email correspondence and administrative documentation.
• Ensure confidentiality of company information and maintain professional conduct.
• Proactively identify and resolve routine administrative issues.

Preferred candidate profile

• Graduate in any discipline, preferably a male candidate.
• 3 to 6 years of experience in front office/reception or corporate administration.
• Excellent verbal communication and interpersonal skills.
• Good knowledge of MS Office, email and basic computer operations.
• Presentable, courteous, disciplined and well-organised.
• Should demonstrate ownership, accountability and a proactive approach.
• Must be capable of independently managing the front office and handling multiple responsibilities.
• Good coordination and problem-solving skills.

Location Preference

Candidates residing in and around Whitefield and nearby areas will be preferred, considering the convenience of daily commuting.

Key Expectations

The selected candidate will be expected to take end-to-end responsibility for front-office operations, maintain high standards of professionalism and ensure that all visitors and employees receive prompt and courteous assistance.