Front Office & Admin Executive

Recruitrix; Hyderabad; On-site; INR 300,000 - 420,000; Full time

Job summary

Recruitrix in Hyderabad is seeking a Front Office & Admin Executive to handle phone screening, correspondence distribution, and day-to-day office operations.

You will manage the director's diary, schedule meetings, prepare agendas and meeting papers, coordinating travel, filing systems, and document preparation.

The role requires a graduate with 2+ years of Personal Assistant experience, strong MS Office skills, excellent English, and the ability to multitask and stay organized.

Qualifications

• Graduate with 2+ years of Personal Assistant experience.
• Knowledge of office management systems and procedures.
• MS Office and English proficiency.
• Good organizational and time management skills.
• Up-to-date with the latest office gadgets and applications.
• Ability to multitask and prioritize daily workload.
• Excellent verbal and written communications skills.

Responsibilities

• Screen and direct phone calls and distribute correspondence.
• Handle requests and queries appropriately.
• Manage diary and schedule meetings and appointments.
• Typing and preparing documents such as letters, reports, tender, specifications, submission proposals, faxes, etc.
• Scheduling appointments and meetings.
• Organize meetings and ensure that Director is well prepared for those meetings.
• Preparing agendas, Pre-meeting briefings, and meeting papers.
• Manage all incoming/outgoing mail.
• Make travel arrangements.
• Devise and maintain office filing system.

Skills

MS Office

English proficiency

Organization skills

Time management

Verbal and written communication

Education

Graduate degree

Job description

About the job Front Office & Admin Executive

Responsibilities:-

• Screen and direct phone calls and distribute correspondence.
• Handle requests and queries appropriately.
• Manage diary and schedule meetings and appointments.
• Typing and preparing all documents and correspondences, such as letters, reports, tender, specifications, submission proposals, faxes, etc
• Scheduling appointments and meetings.
• Organize meetings and ensure that Director is well prepared for those meetings,
• Preparing agendas, Pre-meeting briefings, and meeting papers.
• Manage all incoming/outgoing mail.
• Make travel arrangements.
• Devise and maintain office filing system.

Requirements:-

• Female Graduate with work experience of 2+ years as a Personal Assistant.
• Knowledge of office management systems and procedures.
• MS Office and English proficiency.
• Good Organizational and time management skills.
• Up-to-date with the latest office gadgets and applications.
• Ability to multitask and prioritize daily workload.
• Excellent verbal and written communications skills.