Admin Executive

Globalminds Ltd; Panaji; On-site; INR 201,000 - 312,000; Full time

Job summary

Globalminds Ltd in Goa, India, is seeking an Administration Executive to support daily office operations, coordinate with teams, manage documentation, and provide smooth administrative support.

The role requires 2–5 years of experience, strong organizational and communication skills, proficiency in MS Office, and the ability to handle confidential information with discretion.

Qualifications

• 2–5 years of experience in administrative or office support roles.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Ability to handle confidential information with discretion.
• Detail-oriented, proactive, and able to work independently.
• Knowledge of basic HR or accounting support
• Experience in vendor coordination and office management.

Responsibilities

• Oversee day-to-day office administration and ensure smooth operations.
• Manage schedules, appointments, and travel arrangements for staff/management.
• Maintain and organize office files, records, and documentation.
• Handle correspondence, emails, and phone calls professionally.
• Assist in vendor management, procurement of office supplies, and inventory tracking.
• Support HR with employee onboarding, attendance, and leave management (if applicable).
• Ensure compliance with company policies and administrative procedures.
• Act as a point of contact between management, staff, and external stakeholders.

Skills

Administration

Organizational Skills

Communication

Interpersonal Skills

MS Office

Vendor Coordination

Documentation

HR Support

Tools

MS Office

Job description

Job Summary
We are looking for a detail-oriented and organized Administration Executive to support daily office operations. The role involves managing office activities, coordinating with teams, handling documentation, and ensuring smooth administrative support to the organization.

Responsibilities:

• Oversee day-to-day office administration and ensure smooth operations.
• Manage schedules, appointments, and travel arrangements for staff/management.
• Maintain and organize office files, records, and documentation.
• Handle correspondence, emails, and phone calls professionally.
• Assist in vendor management, procurement of office supplies, and inventory tracking.
• Support HR with employee onboarding, attendance, and leave management (if applicable).
• Ensure compliance with company policies and administrative procedures.
• Act as a point of contact between management, staff, and external stakeholders.

Requirements

• Proven experience in administrative or office support role (2–5 years)
• Strong organizational and multitasking skills
• Excellent communication (written & verbal) and interpersonal skills
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Ability to handle confidential information with discretion.
• Detail-oriented, proactive, and able to work independently.
• Knowledge of basic HR or accounting support
• Experience in vendor coordination and office management.
• Time management and problem-solving abilities.