Front Office & Admin Executive

Econz IT Services Pvt. Ltd.; Bengaluru; On-site; INR 300,000 - 420,000; Full time

Job summary

Econz IT Services Pvt. Ltd. in Bengaluru seeks an organized Executive for Front Office and Administration to manage day-to-day office operations and provide admin support.

You will coordinate meetings, handle calls and inquiries, and ensure a welcoming environment for visitors and staff. The role requires strong communication, multitasking ability, and meticulous attention to detail. You’ll engage with vendors, support procurement, and maintain records while upholding ISMS guidelines where

Qualifications

• Bachelor's degree in Business Administration, Hospitality, or a related field.
• 2–4 years of experience in front office, administration, reception, or a similar role.
• Strong spoken and written communication skills.
• Professional and courteous approach with strong interpersonal skills.
• Good knowledge of Sheets, Docs, and calendar coordination.

Responsibilities

• Own the day-to-day functioning of the physical office and ensure smooth, efficient, and well-maintained office operations.
• Manage the reception/front office and ensure a professional, welcoming experience for visitors, clients, and employees.
• Handle incoming calls, emails, and general inquiries, directing them to appropriate teams.
• Welcome and assist visitors, maintain visitor records, and coordinate meeting room arrangements.
• Coordinate appointments, meetings, and visitor schedules for employees and management.
• Maintain reception, meeting rooms, and common areas in an organized, clean, and presentable condition.
• Coordinate with housekeeping, security, maintenance, internet, pantry, and other facility/vendors; verify attendance and vendor supervision.
• Support procurement of stationery, pantry supplies, and other administrative requirements.
• Maintain office inventory and ensure timely replenishment of essential supplies.
• Coordinate office maintenance, utilities, and facility-related requirements.
• Maintain records of vendors, invoices, contracts, service agreements, inventory, and expenses.
• Assist in organizing internal meetings and office events.

Skills

Front Office

Administration

Vendor Coordination

Facilities Management

Communication

Organization

Education

Bachelor's degree in Business Administration, Hospitality, or related field

Tools

Google Sheets

Google Docs

Google Calendar

Job description

We are looking for a professional and organized Executive – Front Office & Administration to manage front-office operations and provide administrative support for the smooth functioning of the workplace. The role will be responsible for managing visitors and calls, coordinating meetings, handling office facilities and vendors, supporting procurement and inventory, and assisting employees and management with day-to-day administrative requirements.

The ideal candidate should have excellent communication and interpersonal skills, a professional approach, strong organizational abilities, and the ability to manage multiple administrative responsibilities efficiently.

Responsibilities

• Own the day-to-day functioning of the physical office and ensure smooth, efficient, and well-maintained office operations.
• Manage the reception/front office and ensure a professional, welcoming, and positive experience for visitors, clients, and employees.
• Handle incoming calls, emails, cabs, courier deliveries, and general inquiries, directing them to the appropriate teams.
• Welcome and assist visitors, maintain visitor records, and coordinate meeting room arrangements.
• Coordinate appointments, meetings, and visitor schedules for employees and management.
• Maintain reception, meeting rooms, and common areas in an organized, clean, and presentable condition.
• Manage day-to-day office administration and coordinate routine operational requirements.
• Coordinate with housekeeping, security, maintenance, internet, pantry, and other facility/service vendors, verifying attendance, daily deployment, escalation of absenteeism, and vendor supervision
• Support procurement of stationery, pantry supplies, office supplies, and other administrative requirements.
• Maintain office inventory and ensure timely replenishment of essential supplies.
• Coordinate office maintenance, repairs, seating arrangements, utilities, and facility-related requirements.
• Maintain records of vendors, invoices, contracts, service agreements, inventory, and administrative expenses.
• Assist in organizing internal meetings, employee engagement activities, events, and office functions.
• Provide administrative support to employees and management for day-to-day office requirements.
• Prepare administrative reports, trackers, and expense summaries as required.
• Ensure adherence to company Information Security Management System (ISMS) policies and procedures.
• Manage maintenance compliance and employee facility requests.

Requirements

• Bachelor’s degree in Business Administration, Hospitality, or a related field.
• 2–4 years of experience in front office, administration, reception, or a similar role.
• Good spoken and written communication skills.
• Professional and courteous approach with strong interpersonal skills.
• Good knowledge of Sheets, Docs, and calendar coordination.
• Strong organizational and coordination skills with attention to detail.
• Ability to multitask, prioritize, follow up, and manage time effectively.
• Ability to coordinate with employees, management, vendors, and external visitors professionally with a strong customer service attitude.
• Proactive approach with the ability to work independently and as part of a team.
• Good problem-solving and vendor coordination skills.

Ideal Personality

• Calm under pressure
• Highly responsive
• Pleasant with employees/visitors
• Detail oriented
• Doesn't need constant supervision