Administration Executive

BDO India; Gandhinagar; On-site; INR 350,000 - 520,000; Full time

Job summary

BDO India is seeking an Admin Executive to manage front desk duties, greet visitors, take calls, and coordinate daily office activities.

You will handle visitor logs, meeting room bookings, courier handling, travel support, vendor coordination, onboarding support, and basic facilities tasks.

Ideal candidates hold a graduate degree and 4–6 years in administration or front office, with strong MS Office skills and professional communication.

Qualifications

• Graduate in any stream.
• 4-6 years of relevant experience in front office, reception, administration, or facilities coordination roles.
• Prior experience in corporate office administration will be preferred.

Responsibilities

• Welcome clients, employees, visitors, and vendors in a professional and courteous manner.
• Handle visitor entries, gate passes, maintain visitor records, reception registers, and First Aid kit records.
• Coordinate meeting room bookings and assist with meeting arrangements while maintaining stock of office supplies.
• Receive, track, and distribute incoming and outgoing couriers and official documents.
• Coordinate cab bookings for Partners and employees, liaise with the travel desk, and maintain travel records.
• Coordinate with vendors, housekeeping, security, and maintenance teams for office-related support activities.
• Assist with employee onboarding formalities, distribution of joiner kits, ID card coordination, and employee exit formalities in coordination with HR.
• Track vendor agreements and renewals, verify invoices, process PR/PO requests, and monitor vendor budgets on a monthly basis.
• Ensure reception area cleanliness, maintain overall office presentation standards, and support administrative and facilities-related activities as assigned.

Skills

Communication

Multitasking

Coordination

Interpersonal skills

Problem-solving

Education

Bachelor's degree

Tools

MS Office

Job description

Position Summary

We are looking for a professional and customer-focused Admin Executive. The role involves handling visitors, calls, office coordination activities, travel support, vendor coordination, and administrative assistance while ensuring a seamless workplace experience for employees and guests.

Key Responsibilities

• Welcome clients, employees, visitors, and vendors in a professional and courteous manner.
• Handle visitor entries, gate passes, maintain visitor records, reception registers, and First Aid kit records.
• Coordinate meeting room bookings and assist with meeting arrangements while maintaining stock of office supplies.
• Receive, track, and distribute incoming and outgoing couriers and official documents.
• Coordinate cab bookings for Partners and employees, liaise with the travel desk, and maintain travel records.
• Coordinate with vendors, housekeeping, security, and maintenance teams for office-related support activities.
• Assist with employee onboarding formalities, distribution of joiner kits, ID card coordination, and employee exit formalities in coordination with HR.
• Track vendor agreements and renewals, verify invoices, process PR/PO requests, and monitor vendor budgets on a monthly basis.
• Ensure reception area cleanliness, maintain overall office presentation standards, and support administrative and facilities-related activities as assigned.

Required Skills

• Good communication and interpersonal skills with a professional appearance and positive attitude.
• Basic working knowledge of MS Office applications such as Excel, Word, and Outlook.
• Ability to multitask and manage front desk operations efficiently in a fast-paced environment.
• Strong coordination, organizational, and problem-solving skills.
• Ability to interact effectively with internal stakeholders, vendors, and visitors.

Qualifications & Experience

• Graduate in any stream.
• 4- 6 years of relevant experience in front office, reception, administration, or facilities coordination roles.
• Prior experience in corporate office administration will be preferred.