Front Office & Admin Executive

Ethics Infotech LLP; Vadodara; On-site; INR 201,000 - 312,000; Full time

Job summary

Ethics Infotech LLP in Vadodara invites a proactive front office executive to greet guests, manage calls and emails, and maintain a welcoming reception. You will coordinate meetings, manage the reception area, and support routine admin tasks.

Ideal candidates have 1–2 years in a similar role, strong communication, and solid MS Office skills. This role demands organisation, reliability, and a professional appearance to represent the company well.

Qualifications

• 1–2 years in a similar front office role.
• Excellent communication and interpersonal skills.
• Strong organizational and multitasking abilities.
• Proficiency in MS Office (Word, Excel, Outlook).
• Professional appearance and demeanor.

Responsibilities

• Handle front office operations and greet guests, clients, and visitors professionally.
• Manage incoming calls, emails, and correspondence.
• Maintain tidy reception area and meeting rooms.
• Coordinate office activities such as vendor management, couriers, and housekeeping.
• Oversee office supplies and place orders as needed.
• Support admin and HR tasks including filing, data entry, and interview coordination.
• Assist in scheduling meetings and travel arrangements.
• Ensure facilities upkeep, including repairs and infrastructure needs.

Skills

Front office management

Tools

MS Office

Job description

Requirements

• Proven experience in a similar role (1-2 years preferred)
• Excellent communication and interpersonal skills
• Strong organizational and multitasking abilities
• Proficiency in MS Office (Word, Excel, Outlook)
• Professional appearance and demeanor

Skills

• Front office management

Role & Responsibilities

• Manage the front office & attending guests, clients, and visitors in a professional manner
• Manage incoming phone calls, emails, and correspondence
• Maintain the reception area and meeting rooms to ensure they are tidy and welcoming
• Coordinate office activities like Vendor management, Couriers, Housekeeping, Office maintenance, etc.
• Manage office supplies stock and place orders when necessary
• Support administrative and HR functions whenever required (filing, documentation, data entry, interview coordination, Employee Data, Attendance, etc.)
• Assist in scheduling meetings, appointments, and travel arrangements.
• Ensure the upkeep of office facilities, including cleanliness, repairs, and infrastructure needs