Office Admin Executive

Econz IT Services Pvt. Ltd.; Bengaluru; On-site; INR 300,000 - 500,000; Full time

Job summary

Econz IT Services Pvt. Ltd. is looking for a proactive Office Admin Executive to oversee daily operations and enhance office efficiency in Bengaluru, Karnataka. This role covers front desk duties, travel arrangements, and facility management while ensuring a welcoming and organized workplace.

The ideal candidate should possess strong communication skills, multitasking abilities, and 3–5 years of relevant experience. Competency in MS Office and Google Workspace tools is essential for managing administrative tasks effectively.

Qualifications

• 3–5 years of experience in office administration or admin support roles.
• Proficient in handling vendors, events, or facility coordination.
• Experience managing operations independently.

Responsibilities

• Manage daily office operations and front desk responsibilities.
• Coordinate domestic and international travel arrangements.
• Supervise housekeeping staff and manage office utilities.

Skills

Excellent communication and interpersonal skills

Strong multitasking and organizational abilities

Proficiency in MS Office Suite and Google Workspace

Detail-oriented

Education

Graduate / Diploma in any discipline

Tools

Google Sheets

MS Office Suite

Job description

We are seeking a proactive and experienced Office Admin Executive to manage daily office operations, front desk responsibilities, travel coordination, and employee engagement. You will play a key role in ensuring a professional, organized, and welcoming workplace environment, while supporting various administrative functions and internal teams.

Responsibilities

Front Office & Visitor Management

• Greet and manage all visitors, ensuring proper documentation and hospitality.
• Maintain accurate records of visitors, employee movement logs, material registers, and courier dispatch/receipts.
• Handle front desk inquiries, calls, and general reception duties.

Utility & Facility Management

• Supervise housekeeping staff and ensure hygiene standards across the premises.
• Manage office pantry and ensure stock of essential supplies including beverages, stationery, and hygiene /medical products.
• Oversee maintenance of office assets (ACs, printers, coffee machines, etc.) and coordinate with service vendors.
• Act as the point of contact between designated vendors.
• Manage access cards, facility issues, parking allocation, and general building-related support.
• Maintain relationships with office vendors and oversee contracts, renewals, and service quality.

Travel Desk Management

• Coordinate domestic and international travel including bookings, visas, accommodations, and itineraries.
• Internal cab/taxi arrangements for leadership when required
• Maintain travel records, manage travel budgets, and process approvals and reimbursements.
• Assist senior leadership with last-minute changes or high-priority travel needs.

Administrative Operations

• Maintain and reconcile petty cash and administrative expense records.
• Manage office inventory and procure supplies efficiently, keeping track of usage and consumption.
• Maintain digital admin records and improve internal processes using tools like Google Sheets or Forms.

Reporting & Compliance

• Assist in preparing monthly administrative expense reports and support budgeting for office operations.
• Ensure workplace compliance with safety, cleanliness, and facility standards.
• Support internal audits and documentation needs related to administration.

Requirements

• Graduate / Diploma in any discipline.
• 3–5 years of experience in office administration, facilities, or admin support roles.
• Excellent communication and interpersonal skills; confident dealing with internal and external stakeholders.
• Strong multitasking and organizational abilities.
• Proficiency in MS Office Suite, Google Workspace (Docs, Sheets, Forms), and digital admin tools.
• Detail-oriented, proactive, and able to manage operations independently.
• Experience handling vendors, events, or facility coordination is a plus.