Front Office Executive Cum Admin

Keka Technologies Private Limited; Dadri; On-site; INR 360,000 - 480,000; Full time

Job summary

Keka Technologies Private Limited is seeking a Front Office Executive to manage reception, visitor handling, and day-to-day office operations. The role requires excellent communication, a professional attitude, and the ability to multitask in a fast-paced environment.

Responsibilities include greeting clients, answering calls, maintaining records, coordinating meetings, and supporting various departments with administrative tasks.

Qualifications

• Graduate with good communication and professional demeanor.
• Ability to manage multiple admin tasks efficiently.
• Strong interpersonal and customer handling skills.
• Proficiency in MS Office; Zoho experience preferred.

Responsibilities

• Greet and welcome clients and visitors in a professional manner.
• Answer, screen, and direct calls to appropriate departments.
• Manage reception area and keep it organized and presentable.
• Coordinate with internal teams for meetings and scheduling.
• Maintain visitor logs and administrative records.
• Provide clerical and operational support across departments.

Skills

Excellent communication

Multitasking

Organizational skills

Professional appearance

Customer handling

Education

Graduate in any discipline

Tools

MS Office (Word & Excel)

Zoho applications

Job description

We are looking for a professional and organized Front Office Executive to manage reception activities, visitor handling, administrative coordination, and day-to-day office operations. The ideal candidate should have excellent communication skills, a professional attitude, and the ability to manage multiple responsibilities efficiently.

Key Responsibilities

• Greet and welcome clients, visitors, and guests in a professional and courteous manner.
• Answer, screen, and direct incoming calls to the appropriate departments or employees.
• Manage the reception area and ensure it remains clean, organized, and presentable.
• Respond to visitor and client inquiries and provide accurate information about the organization and its services.
• Coordinate visitor access and arrange appropriate seating for clients and guests.
• Schedule and coordinate client meetings and ensure meeting rooms are properly arranged.
• Manage incoming and outgoing mail, courier services, and office packages.
• Maintain visitor logs, call records, contact lists, appointment calendars, and other administrative records.
• Coordinate with internal teams to ensure smooth communication and scheduling of meetings and appointments.
• Provide administrative and operational support to various departments as required.
• Assist in planning and coordinating employee engagement activities and office events.
• Coordinate food and beverage requirements for the CEO and senior management as required.
• Monitor office supplies and coordinate timely replenishment of stationery and other essential items.
• Liaise with building management and external vendors regarding office maintenance, repairs, and facility-related requirements.
• Communicate important office announcements and updates to employees when required.
• Assist in maintaining databases, contact directories, and other office records.
• Handle front-office activities efficiently while maintaining confidentiality and professionalism.
• Perform any other duties assigned based on organizational requirements.

Education

• Graduate in any discipline.

Experience

• 3–4 years of relevant experience in Front Office, Reception, Administration, or a similar role.
• Proven experience in front-office, reception, or administrative operations.
• Excellent verbal and written communication skills.
• Strong interpersonal and customer-handling skills.
• Professional appearance, positive attitude, and courteous approach.
• Strong organizational, multitasking, and time-management skills.
• Excellent attention to detail.
• Ability to manage multiple responsibilities in a fast-paced work environment.
• Proficiency in MS Office, including Word and Excel.
• Familiarity with Zoho applications is preferred.
• Good knowledge of general office administration and front-office procedures.
• Ability to handle visitors, clients, and challenging situations with patience and professionalism.
• Strong coordination skills and ability to work with multiple departments.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Familiarity with office equipment, communication systems, and basic administrative processes.
• Ability to work independently as well as collaboratively with different teams.

Key Attributes

• Professional and presentable
• Well-organized and detail-oriented
• Customer-focused
• Responsible and dependable
• Good communication and coordination skills
• Proactive approach to administrative responsibilities