Front Desk Receptionist

Alpha Carbonless Paper Mfg. Co.; Thane; Presencial; INR 201 000 - 357 000; Tempo integral

Resumo da oferta

Alpha Carbonless Paper Mfg. Co. in Thane, Maharashtra, is seeking a proactive administrative assistant/receptionist to manage visitor reception, handle calls, and provide essential office support.

The role involves coordinating meetings, maintaining records, and ensuring a smooth front-desk experience. The ideal candidate will be graduate, with strong communication and organizational skills, proficient in MS Office, and capable of multitasking in a fast-paced environment.

Qualificações

• Clear verbal and written communication skills.
• Proficient in MS Office, calendar software, and office equipment.
• Strong multitasking and time-management in fast-paced settings.

Responsabilidades

• Greet guests and manage visitor flow; announce and direct them.
• Handle incoming calls: answer, screen, transfer, and take messages.
• Maintain access control, visitor logs, and security badges.
• Process mail and courier deliveries; log and distribute.
• Schedule meetings and manage conference rooms and calendars.
• Provide general administrative support: data entry, filing, photocopying, scanning.
• Monitor supplies and keep reception area organized.
• Maintain a clean, professional front desk environment.

Conhecimentos

Communication

Technical Literacy

Organizational Abilities

Formação académica

Graduate

Ferramentas

Microsoft Office

Descrição da oferta de emprego

Role & responsibilities

• Visitor Management: Greet guests warmly, identify their purpose of visit, announce them to staff, and escort or direct them to the appropriate person or department. [1, 2, 3]
• Call Handling: Answer, screen, transfer, or take detailed messages for incoming phone calls using multi-line phone systems. [1, 2, 3]
• Access Control & Security: Monitor visitor entry, maintain visitor logbooks, issue security or identification badges, and enforce facility safety protocols. [1, 2]
• Mail & Courier Management: Receive, sort, log, and distribute daily postal mail, packages, and courier deliveries. [1, 2]
• Scheduling & Calendars: Coordinate and schedule meetings, book conference rooms, manage staff calendars, and sometimes arrange travel or accommodations. [1, 2]
• Administrative Support: Perform general clerical tasks including data entry, filing, photocopying, scanning, and maintaining office records. [1, 2]
• Inventory & Supplies: Monitor office and front-desk stationery supplies, place orders, and restock reception areas. [1, 2]
• Environment Maintenance: Keep the reception area, waiting room, and front desk clean, organized, and presentable at all times. [1, 2]

Key Skills Required

• Communication: Clear verbal and written skills, active listening, and polite phone etiquette.
• Technical Literacy: Proficiency in Microsoft Office Suite (Word, Excel, Outlook), calendar software, and office equipment like copiers and scanners.
• Organizational Abilities: Strong multitasking, time management, and prioritization skills in fast-paced environments.

Preferred candidate profile

Graduate experience in multi tasking work, immediate joiners