Front Desk Receptionist

Vasuki Global Industries; Ahmedabad; On-site; INR 201,000 - 312,000; Full time

Job summary

Vasuki Global Industries invites applications for a receptionist/administrative support role at our Ahmedabad office. The position involves greeting guests, managing the front desk, and coordinating visitor appointments with internal teams.

You will handle calls, inquiries, messages, courier activities and basic office administration. A professional demeanor, multitasking ability and strong communication are essential.

Qualifications

• Excellent verbal and written communication skills required.
• Basic knowledge of MS Office and front-desk software.
• Professional personality with a positive attitude.

Responsibilities

• Welcome and greet visitors, clients, vendors and guests professionally.
• Maintain visitor entry registers and issue visitor passes.
• Inform concerned employees about visitor arrivals.
• Coordinate meeting arrangements for guests and visitors.
• Ensure the reception area is neat, clean and presentable.
• Handle incoming telephone calls and transfer them to the concerned departments.
• Attend to general inquiries and provide appropriate information.
• Receive and forward messages accurately.
• Manage incoming and outgoing courier and postal activities.
• Maintain records, registers and front desk documentation.
• Coordinate meeting rooms, refreshments and visitor arrangements.
• Assist HR & Admin in daily administrative activities.
• Maintain office stationery and reception-related requirements.
• Coordinate with housekeeping and office support staff.
• Coordinate with internal departments for visitor appointments.
• Support employee and management requirements related to reception.
• Assist in organizing meetings, interviews and official events.
• Ensure confidentiality of company information and visitor details.

Skills

Verbal communication

Written communication

Telephone etiquette

Multitasking

Time management

Interpersonal skills

Customer service

Tools

MS Office (Word, Excel, Outlook)

Job description

Key Responsibilities

A. Reception & Visitor Management

• Welcome and greet visitors, clients, vendors and guests professionally.
• Maintain visitor entry registers and issue visitor passes.
• Inform concerned employees about visitor arrivals.
• Coordinate meeting arrangements for guests and visitors.
• Ensure the reception area is neat, clean and presentable.

B. Telephone & Communication Management

• Handle incoming telephone calls and transfer them to the concerned departments.
• Attend to general inquiries and provide appropriate information.
• Receive and forward messages accurately.
• Manage incoming and outgoing courier and postal activities.

C. Administrative Support

• Maintain records, registers and front desk documentation.
• Coordinate meeting rooms, refreshments and visitor arrangements.
• Assist HR & Admin in daily administrative activities.
• Maintain office stationery and reception-related requirements.
• Coordinate with housekeeping and office support staff.

D. Coordination & Office Support

• Coordinate with internal departments for visitor appointments.
• Support employee and management requirements related to reception.
• Assist in organizing meetings, interviews and official events.
• Ensure confidentiality of company information and visitor details.

E. Required Skills & Competencies

• Excellent verbal and written communication skills.
• Good telephone etiquette and visitor-handling skills.
• Basic knowledge of MS Office (Word, Excel and Outlook).
• Professional personality with a positive attitude.
• Good coordination and time-management skills.
• Ability to multitask and handle responsibilities independently.
• Good interpersonal and customer-service skills.