Executive Support

Spice Route Legal; Bengaluru; On-site; INR 600,000 - 900,000; Full time

Job summary

Spice Route Legal in Bengaluru is seeking an experienced Executive Assistant to manage complex calendars, coordinate meetings across time zones, and support cross-functional teams.

The role requires meticulous organisation, discretion, and excellent English communication, with 2-4 years of experience. You will work in a deadline-driven environment, ensuring accurate documentation and efficient administrative processes.

Qualifications

• Graduate in any field with 2-4 years of executive assistant experience.
• Excellent written and oral English communication.
• Proficient with Word, Excel, Gmail, Google Calendar and Adobe Acrobat.
• Strong interpersonal skills and discretion.
• Highly organized, deadline-driven and meticulous.

Responsibilities

• Manage complex, end-to-end calendars, balancing priorities and anticipating scheduling needs for your assigned team.
• Coordinate and schedule internal and external meetings across time zones.
• Assist in the vetting of documents by proof reading, formatting, and collating documents.
• Maintain and continuously improve an organised filing system, promoting efficiency, accuracy, and ease of access.
• Assist with tracking client deliverables by updating and maintaining trackers, and monitoring deadlines.
• End-to-end timesheet management for your assigned team.
• Ensure meetings are documented with clarity.
• Assist with conducting preliminary market research and identifying prospective clients.
• Drive cross-functional collaboration by coordinating with the finance, talent, human resources, strategic initiatives, and administration teams to support and optimise team processes.
• Assist with structuring and designing client pitches and presentations.

Skills

Calendar management

English communication

Discretion and confidentiality

Organization and time management

Cross-functional collaboration

Document handling

Education

Graduate degree

Tools

Word

Excel

Gmail

Google Calendar

Adobe Acrobat

Job description

Executive Assistant

Experience: 2-4 years PQE

Location: Bengaluru

Position Details

An Executive Assistant would be responsible for managing all operations, administration and process-related functions for their assigned team. This role requires a high level of coordination with multiple stakeholders, making time-management and interpersonal communication skills essential. The ideal candidate would thrive in a cross-functional, deadline-driven environment and would enjoy working in a role that is highly organised and execution-focused.

Qualifications

• Graduate in any field;
• 2-4 years of work experience as an executive assistant;
• Excellent written and oral communication skills in English;
• Experience working with Word, Excel, Gmail and Google Calendar and Adobe Acrobat;
• Exceptional interpersonal skills;
• Accustomed to maintaining discretion and confidentiality - this is at the core of our business!;
• Proven ability to be meticulous with work;
• Proven track record of excellent organisational and time management skills;
• Accustomed to performing well in a deadline-oriented and high-pressure role;

Responsibilities

• Manage complex, end-to-end calendars, balancing priorities and anticipating scheduling needs for your assigned team;
• Coordinate and schedule internal and external meetings across time zones;
• Assist in the vetting of documents by proof reading , formatting, and collating documents;
• Maintain and continuously improve an organised filing system, promoting efficiency, accuracy, and ease of access;
• Assist with tracking client deliverables by updating and maintaining trackers, and monitoring deadlines;
• End-to-end timesheet management for your assigned team;
• Ensure meetings are documented with clarity ;
• Assist with conducting preliminary market research and identifying prospective clients;
• Drive cross-functional collaboration by coordinating with the finance, talent, human resources, strategic initiatives, and administration teams to support and optimise team processes;
• Assist with structuring and designing client pitches and presentations.