Executive Assistant

Refyne; Bengaluru; On-site; INR 600,000 - 900,000; Full time

Benefits offered by this job

Competitive salary

Employment perks

Join a founding team in a fin-tech startup

Job summary

Refyne is seeking an Executive Assistant to provide comprehensive support to the Senior Leadership team. The ideal candidate will be proactive, detail-oriented, and possess exceptional communication skills.

This role includes managing scheduling, communication, and supporting meeting logistics to ensure efficiency in operations. You will be part of a dynamic environment focused on creating India’s first real-time salary platform.

Qualifications

• 4-6 years of work experience with a C-Level Executive.
• Proficiency in Microsoft Office and other office productivity tools.
• Ability to keep company confidences.

Responsibilities

• Lend support to the Senior Leadership team to accomplish company goals.
• Manage communication between Management and employees.
• Coordinate all Executive Team meetings and retreats.

Skills

Excellent written and verbal communication skills

Strong time-management skills

Proficiency in Microsoft Office

Ability to complete high volume tasks

Adaptable and enjoys challenges

Job description

Job Description

We are currently looking for an Executive Assistant to provide comprehensive support to the Senior Leadership team. The ideal person for the job will be a proactive problem solver with exceptional communication skills, meticulous attention to detail who can execute deftly with a high level of professionalism and confidentiality. Prior experience in a similar role or work in a C-Suite office will be preferred.

Responsibilities

• Lend support to the Senior Leadership team as directed to ensure company goals and objectives are accomplished and operations run efficiently.
• Work closely with the Senior Leadership team to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
• Manage communication between Management and employees and liaison with internal and external executives on various projects and tasks.
• Plans and orchestrate work in a manner that helps senior executives to ensure organizational priorities are met.
• Manage professional and personal scheduling of meetings/ appointments for Senior Leadership team, specifically managing agenda, email & calls.
• Coordinate all Executive Team meetings and retreats and assist with staff meetings and events as needed.
• Assist with research, browsing & reading of documents, analysing information etc to enable the Senior Leadership team to be more productive.
• Manage content and the flow of information to senior executives.
• Evaluate and assist in developing office policies and procedures for improved work flow.
• Assist in the selection of vendors and purchase equipment, services, and supplies necessary for operation.
• Manage, coordinate, and arrange senior executives’ travel including airline and hotel bookings, transportation, meal coordination, logistics for meetings, presentations and offsites.
• Replenish office materials such as snacks, printer & office supplies.
• Provide administrative and office support, such as creating documents, managing filing and contact database among others.
• Maintain professionalism, strict confidentiality and exercise discretion when interfacing with the Executive team and other parties.
• Record Minutes of meeting and circulate as required.
• Greet clients/visitors, assist them with any requirements and maintain cordial relationships.
• Manage petty cash reimbursements and reconciliation

Qualifications

• 4-6 years of work experience with a C- Level Executive
• Excellent written and verbal communication skills
• Strong time-management skills and the ability to multi-task
• Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new Software and systems
• Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge
• Ability to keep company confidences.
• Ability to complete a high volume of task with little or no guidance.
• Experience overseeing budgets and expenses
• Experience developing internal processes and organizing systems

Benefits

• Be part of a founding team with a highly successful track record for building global fin-tech start-ups.
• Backed by leading global tech investors & specialists.
• Competitive salary with other employment perks.
• Become a key member of a team that is building India’s first real-time, on-demand salary platform.