Executive Assistant

Allegis Global Solutions (AGS); Bengaluru; On-site; INR 900,000 - 1,200,000; Full time

Job summary

Allegis Global Solutions (AGS) in Bengaluru seeks an experienced Executive Assistant to provide high-level administrative support to senior leadership. The role includes calendar management, travel coordination, and document preparation to enable efficient leadership execution.

The candidate will manage meetings, coordinate visits, handle POs and invoices, and ensure confidentiality while supporting IT operations and cross-functional teams in a fast-paced corporate environment.

Qualifications

• 5-6 years of experience as an Executive Assistant or similar role.
• Experience supporting senior leadership and cross-functional teams.
• Proficient with MS Office tools and document preparation.

Responsibilities

• Manage and prioritize executive calendars, meetings, appointments, and travel schedules.
• Prepare reports, presentations, business correspondence, and meeting minutes.
• Coordinate internal and external meetings, leadership visits, and conferences.
• Create Purchase Orders (POs) and process invoices for payment.
• Support day-to-day administrative operations and track critical action items.
• Coordinate with cross-functional teams and stakeholders to ensure smooth execution of tasks.
• Maintain confidentiality while handling sensitive business information.
• Support IT operations and administrative activities as required.

Skills

Executive Assistant

Calendar Management

Administrative Support

Office Coordination

Stakeholder Management

Travel Management

Meeting Coordination

Purchase Orders (PO)

Invoice Processing

MS Outlook

MS Excel

Microsoft PowerPoint

Microsoft Office

Tools

MS Outlook

MS Excel

Microsoft PowerPoint

Microsoft Office

Job description

Executive Assistant | Bangalore | 5-6 Years | 1-Year Contract

We are looking for an experienced Executive Assistant to provide high-level administrative support to senior leadership in a fast-paced corporate environment.

Key Responsibilities:

Manage and prioritize executive calendars, meetings, appointments, and travel schedules.
Ensure efficient time management for leadership by coordinating daily activities and follow-ups.
Prepare reports, presentations, business correspondence, and meeting minutes.
Coordinate internal and external meetings, leadership visits, and conferences.
Create Purchase Orders (POs) and process invoices for payment.
Support day-to-day administrative operations and track critical action items.
Coordinate with cross-functional teams and stakeholders to ensure smooth execution of tasks.
Maintain confidentiality while handling sensitive business information.
Support IT operations and administrative activities as required.

Required Skills:

Executive Assistant / Executive Support
Calendar Management
Administrative Support
Office Coordination
Stakeholder Management
Travel Management
Meeting Coordination
Purchase Orders (PO)
Invoice Processing
MS Outlook, MS Excel, Microsoft PowerPoint, Microsoft Office

Preferred Candidate Profile:

56 years of experience as an Executive Assistant, Personal Assistant, Executive Coordinator, Executive Secretary, or Senior Administrative Assistant.
Excellent verbal and written communication skills.
Strong organizational and multitasking abilities.
Experience supporting Directors, VPs, or CXO-level executives is preferred.

Location: Bangalore
Employment Type: Full-Time | 1-Year Contract

Note: This role is focused on Executive Assistant/Administrative Support. Candidates with predominantly PMO/Project Management Office experience may not be the right fit.