Executive Assistant

Ascendion; Bengaluru; On-site; INR 1,200,000 - 1,600,000; Full time

Job summary

Ascendion is seeking an Executive Assistant to support Senior Leadership in Bengaluru. The ideal candidate will have over 10 years of experience, exceptional organizational skills, and proficiency in Microsoft Office Suite. Responsibilities include managing complex calendars, coordinating high-priority meetings, and ensuring seamless communication among stakeholders.

Successful candidates will demonstrate professionalism and integrity, with the ability to maintain confidentiality and work independently in a dynamic environment. Join us to become a trusted extension of our leadership team.

Qualifications

• 10+ years of experience supporting senior executives, preferably SVP/C-suite leaders.
• Demonstrated experience managing multiple senior stakeholders simultaneously.
• High level of professionalism, integrity, and confidentiality.

Responsibilities

• Manage complex calendars for senior leaders across global time zones.
• Coordinate meetings, reviews, and executive visits.
• Draft and manage professional correspondence and reports.
• Drive administrative processes with high accuracy and confidentiality.
• Support special projects and handle confidential information.

Skills

Organizational skills

Time management

Written communication

Verbal communication

Microsoft Office proficiency

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Office Suite

Teams

Zoom

Slack

Job description

About The Role

Executive Assistant to Senior Leadership (SVP‑Level Support)
Location: Bengaluru
Experience Required: 10+ Years

Key Responsibilities

• Executive & Calendar Management
  • Manage complex and dynamic calendars for multiple SVP/Senior Leadership executives across global time zones.
  • Coordinate high‑priority meetings, leadership reviews, board interactions, and cross‑functional engagements.
  • Prioritize scheduling conflicts and ensure optimal time management for executives.
  • Organize domestic and international travel, including itineraries, visas, accommodations, and expense management.
• Stakeholder Coordination
  • Serve as a primary point of contact between executives and internal/external stakeholders.
  • Build strong working relationships across leadership teams, HR, Finance, Legal, and business units.
  • Coordinate leadership meetings, town halls, offsites, and executive visits.
• Communication & Documentation
  • Draft, review, and manage professional correspondence, presentations, reports, and meeting agendas.
  • Prepare briefing materials and ensure executives are well‑prepared for meetings and business reviews.
  • Capture meeting notes, action items, and follow‑through on deliverables.
• Operational Excellence
  • Drive administrative processes with a high degree of accuracy and confidentiality.
  • Track priorities, deadlines, approvals, and executive follow‑ups.
  • Support budget tracking, purchase orders, invoices, and expense reconciliation as needed.
  • Continuously improve executive support processes and operational efficiency.
• Strategic Support
  • Anticipate executive needs and proactively resolve issues before they arise.
  • Support special projects, leadership initiatives, and cross‑functional programs.
  • Handle highly confidential information with professionalism and discretion.

Required Qualifications

• Bachelor’s degree or equivalent experience.
• 10+ years of experience supporting senior executives, preferably SVP/C‑suite leaders in a global organization.
• Demonstrated experience managing multiple senior stakeholders simultaneously.
• Exceptional organizational and time‑management skills with strong attention to detail.
• Strong written and verbal communication skills.
• High proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Word) and collaboration tools such as Teams, Zoom, and Slack.
• Ability to work independently, prioritize effectively, and maintain composure under pressure.
• High level of professionalism, integrity, and confidentiality.

Preferred Qualifications

• Experience working in multinational or fast‑growing technology organizations.
• Exposure to global executive operations and international travel coordination.
• Strong business acumen and ability to navigate matrixed organizations.
• Experience managing leadership events, offsites, and executive communications.

Key Competencies

• Executive Presence
• Stakeholder Management
• Problem Solving & Decision Making
• Agility & Adaptability
• Communication Excellence
• Confidentiality & Discretion
• Attention to Detail
• Collaboration & Influence

What Success Looks Like

• Executives are highly organized, informed, and prepared.
• Leadership operations run smoothly and efficiently.
• Stakeholders experience responsive and professional coordination.
• Administrative processes are streamlined and proactively managed.
• The Executive Assistant becomes a trusted extension of the leadership team.

Equal Opportunity Statement

We are committed to fostering an inclusive and diverse workplace. We encourage applications from candidates of all backgrounds and experiences.