Executive Assistant

Mercurius Advisory Services; New Delhi; On-site; INR 400,000 - 700,000; Full time

Job summary

Mercurius Advisory Services is seeking an executive assistant to empower senior leadership with proactive problem-solving, superb communication, and meticulous attention to detail.

The role covers managing complex schedules, coordinating travel, handling confidential information, and providing comprehensive administrative support to ensure company goals are met and operations run smoothly.

Qualifications

• Excellent written and verbal communication skills.
• Strong time-management and multitasking abilities.
• Ability to maintain strict confidentiality and exercise discretion.
• Proficiency in Microsoft Office and willingness to learn new tools.
• Flexible team player who handles challenging tasks.
• Must maintain confidentiality and professional composure.

Responsibilities

• Manage complex scheduling for senior leadership, including calendars, emails, calls, and travel.
• Coordinate information flow to senior leadership and ensure timely communication.
• Arrange travel, hotel bookings, and related logistics for Partner and team members.
• Provide general administrative support: typing, dictation, spreadsheet creation, filing, and contacts database maintenance.
• Maintain confidentiality and professionalism in all materials and interactions.
• Organize team communications and plan internal and offsite events.
• Support executives to ensure goals are met and operations run efficiently.
• Refine internal processes that support top executives and coordinate internal/external resources.

Skills

Written and verbal communication

Time management

Confidentiality

Proficiency in Microsoft Office

Team player

Adaptable

Education

Any Graduate degree

PA Diploma or certification

Job description

Position/ Skillset: Executive Assistant

Designation: Executive

Overview

We are currently looking for an executive assistant to be the supportive force that empowers our senior leadership. The ideal person for the job will be a proactive problem solver with exceptional communication skills and a meticulous attention to detail.

Key Responsibilities

• Manage professional and personal scheduling for Partner, including agendas, email, calls, travel arrangements, client management, and other company logistics
• Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to Partner
• Manage, coordinate, and arrange Partner and Team members travel and travel-related activities, including hotel booking, transportation, and meal coordination
• Perform administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contact database
• Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business
• Organize team communications and plan events, both internally and offsite
• Provide support to the executive team as directed to ensure that company goals and objectives are accomplished, and operations run efficiently
• Maintain and refine internal processes that support the highest-ranking executives
• company-wide, coordinating internal and external resources to expedite workflow
• Manage communication between management and employees, liaising with internal and external executives on various projects and tasks
• Plan and orchestrate work to ensure the senior executives priorities are met, organizational goals are achieved, and best practices are upheld
• Act as an office manager by keeping up with office supply inventory
• Take minutes during meetings
• Organize and maintain the office filing system

Qualifications

• 1 Plus years experience in administrative role reporting directly to Senior management
• Superb written and verbal communication skills
• Strong time-management skills and the ability to organize and coordinate multiple projects at once
• Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems
• Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge
• Ability to maintain confidentiality
• Any Graduate degree
• PA Diploma or certification is a plus