Executive Assistant

Grant Thornton Bharat Llp; Bengaluru; On-site; INR 279,000 - 502,000; Full time

Job summary

Grant Thornton Bharat Llp in Bangalore (Whitefield) seeks an Executive Assistant for a 12-month contract. The role requires exceptional written and verbal communication, calendar management for senior leaders, and seamless coordination with internal and external teams.

Responsibilities include managing travel itineraries, processing expenses and claims, organizing team events, guest handling, and maintaining equipment and facilities.

Qualifications

• Excellent written and verbal communication skills.
• Calendar management for Leaders (HOD).
• Coordinate day-to-day admin with internal/external departments.
• Guest & visitor management.
• Travel planning and expense settlement.
• Manage expense claims for Leaders.
• Events coordination for team gatherings and All Hands Meeting.
• Ordering and maintenance of equipment and facilities.
• Proficient in MS Office (PowerPoint and Excel).
• Liaise with internal and external stakeholders.
• Ability to handle changing priorities and calendar cancelations with short notice.

Responsibilities

• Manage an extremely active calendar for Leaders and draft agendas.
• Coordinate meetings, follow-ups, and important communications.
• Arrange travel, plan itineraries, and settlements.
• Process expense reports and track claims for Leaders.
• Coordinate events, team gatherings, and All Hands meetings.
• Oversee guest and visitor management and reception tasks.
• Ensure equipment and facilities are maintained and ordered as needed.
• Liaise with internal/external stakeholders on administrative matters.
• Assist with data management and general administrative duties.

Skills

Excellent communication

Calendar management

MS Office

PowerPoint

Excel

Travel management

Expense management

Events coordination

Guest & visitor management

Stakeholder liaison

Data management

Administrative support

Education

Bachelor's degree

Master's degree preferred

Tools

MS Office

PowerPoint

Excel

Job description

Role

C2H role 12 months (GT Payroll)

Client

Product Base company

Job Description

Position: Executive Assistant

Education: Bachelors and masters will be an added advantage
Location: Bangalore (Whitefield)

• Experienced practitioner with excellent communications skills, both written and verbal
• Calendar Management of the Leaders (HOD)
• Adept in handling day to day administrative activities in coordination with internal / external departments
• Guest & Visitor Management
• Travel Management itinerary, settling bills and cash advance payments
• Expenses & Claims: Manage expense claims for Leaders
• Events coordinating and organizing Team Gatherings and All Hands Meeting
• Ordering and maintenance equipment and facilities
• Working knowledge of MS Office (should have MS PPT, MS Excel skills)
• Communicating and liaising with internal and external stakeholders,
• On Job role - managing an extremely active calendar, helping to draft agendas and follow ups from important meetings, preparing correspondence and planning events. Managing administrative tasks such as completing expense reports, data management, arranging travel, coordinating activities all while staying updated on changing priorities and events and adjusting accordingly Prioritization & setting up of meetings. On feet thinking in case of cancellation with short notice.