Executive Assistant

The Flower Puff Girlz; Mumbai; On-site; INR 600,000 - 1,000,000; Full time

Job summary

The Flower Puff Girlz in Mumbai seeks a highly organized Executive Assistant to support senior executives and act as the primary liaison among staff, clients, and partners. You will manage calendars, arrange travel, and prepare critical reports while maintaining confidentiality.

The role requires proven experience in executive support, strong MS Office skills, and exceptional communication. Bachelor’s degree and a PA diploma are valued assets. Location is Central Mumbai with a 6-10 LPA package.

Qualifications

• Proven experience as an Executive Assistant or Personal Assistant.
• Strong knowledge of MS Office (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time-management skills.

Responsibilities

• Serve as the primary contact between executives, employees, clients, and partners.
• Maintain and organize executives’ calendars and coordinate meetings.
• Arrange travel and accommodations as required.
• Track expenses and prepare reports on a weekly, monthly, and quarterly basis.
• Supervise clerical and administrative staff and office operations.
• Prepare memos, emails, presentations, and reports for internal and external use.
• Take detailed minutes and distribute them promptly.
• Screen calls and manage correspondence efficiently.
• Maintain a comprehensive filing and record system.

Skills

Executive Assistant

Personal Assistant

MS Office

Organization

Communication skills

Education

Bachelor’s degree

PA diploma or certification

Tools

MS Office Suite

Job description

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to senior executives. The ideal candidate will act as the primary point of contact among executives, employees, clients, and external partners, ensuring smooth communication and efficient workflow within the organization.

Key Responsibilities:

• Serve as the point of contact between executives, employees, clients, and external partners.
• Manage the flow of information in a timely and accurate manner.
• Maintain and organize executives’ calendars, schedule appointments, and coordinate meetings.
• Make travel and accommodation arrangements as required.
• Track daily expenses and prepare weekly, monthly, and quarterly reports.
• Supervise and oversee the performance of clerical and administrative staff.
• Manage office operations, including maintaining office supplies and inventory.
• Prepare and format information for internal and external communications, such as memos, emails, presentations, and reports.
• Take detailed minutes during meetings and ensure timely distribution.
• Screen and direct phone calls and handle correspondence efficiently.
• Organize and maintain a comprehensive office filing and record management system.

Requirements and Skills:

• Proven experience as an Executive Assistant, Personal Assistant, or in a similar administrative role.
• Excellent knowledge of MS Office (Word, Excel, PowerPoint, Outlook).
• Exceptional organizational and time management skills.
• Strong communication skills — both verbal and written.
• High level of discretion, integrity, and confidentiality.
• Familiarity with office gadgets, tools, and applications (e.g., e-calendars, printers, copy machines).
• Bachelor’s degree in any discipline (Graduation required).
• A PA diploma or certification will be considered an advantage.

CTC - 6-10 LPA(Based on experience)
Location- Central Mumbai