Executive Assistant

JITO; Pune District; On-site; Full time

Job description

Job Type: FullTimePermanent

Location: Pune

Work Mode: Onsite

Experience: MidLevel

Travel Requirements:

Skills:

Responsibilities

• Executive Support: Manage and optimize the executive schedule, including coordinating meetings, appointments and travel arrangements; prepare and organize documents, agendas, presentations and reports for meetings and executive reviews; act as a liaison between executives, internal departments, clients and external stakeholders; handle and prioritize incoming requests, emails and phone calls on behalf of the executive.
• Project Coordination: Assist in the management of key projects by tracking progress, following up on deadlines and coordinating with team members across departments; organize and prepare for board meetings, leadership team meetings and other key events, including logistics and documentation; take minutes and action items during meetings and follow up on execution of decisions.
• Communication and Liaison: Serve as the first point of contact for internal and external communications, providing timely responses and filtering information for the executive; draft and proofread emails, reports and other written communication on behalf of executives; handle confidential information with discretion and maintain a high level of professionalism at all times.
• Travel and Logistics Management: Coordinate complex travel arrangements including flights, accommodations, ground transportation and itineraries; ensure executive time is optimized with thorough preparation for all travel meetings and engagements.
• Administrative Functions: Handle office and administrative tasks including filing, maintaining office supplies, managing documents and assisting with personal administrative needs as required; prepare expense reports and manage budgets related to executive activities.
• Event Management: Organize internal and external events, including team building activities, corporate meetings, conferences and client engagements; assist in logistics and coordination of events.

Qualifications

• 3-6 years of proven experience as an Executive Assistant, Personal Assistant or similar role supporting C suite executives or senior leadership.
• A bachelor’s degree or equivalent experience in a related field.
• Excellent organizational and time-management skills with the ability to multitask and prioritize effectively.
• Strong written and verbal communication skills with attention to detail.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Google Workspace and other office productivity tools.
• Ability to manage confidential information with discretion and professionalism.
• Strong interpersonal skills and the ability to work collaboratively with various stakeholders.
• Proactive, resourceful and adaptable, with the ability to think on your feet and solve problems independently.