Executive Assistant To Managing Director

Kutchina; Kolkata District; On-site; INR 1,200,000 - 2,000,000; Full time

Job summary

Kutchina is seeking an experienced Executive Assistant to support the Managing Director. The role manages the MD's calendar, travel, and meetings, prepares agendas and presentations, and ensures timely follow-ups across the organisation.

The ideal candidate will have a Graduate or MBA with 5-10 years in a similar role, experience supporting MDs or senior leaders, and strong MS Office skills. Confidentiality and proactive multitasking are essential in a fast-paced environment.

Qualifications

• Graduate/MBA with 5-10 years of experience as an Executive Assistant or similar role.
• Experience supporting MD/CEO or senior leadership team preferred.
• Strong written and verbal communication skills required.
• Excellent coordination, follow-up and organisational abilities essential.
• Proficiency in MS Office, particularly Excel and PowerPoint.
• High level of confidentiality, maturity and professional conduct.

Responsibilities

• Manage the MD's calendar, meetings, appointments and travel arrangements.
• Prepare meeting agendas, presentations, reports and MIS as required.
• Maintain a tracker of key decisions, action points and deadlines with timely follow-up.
• Coordinate with senior management and departments on behalf of the MD.
• Collect, analyse and consolidate business information for review.
• Prepare minutes of meetings and circulate action points.
• Provide updates on important projects and pending matters to the MD.
• Handle confidential information and sensitive correspondence with discretion.
• Draft and review emails, letters and presentations.
• Coordinate meetings with customers, vendors and consultants.
• Support MD in special projects and strategic initiatives.

Skills

Calendar management

MS Office

Written and verbal communication

Coordination

Multi-tasking

Education

Graduate/MBA

Tools

MS Excel

PowerPoint

Job description

We are looking for a highly organised, proactive and mature Executive Assistant to the Managing Director who can support the MD in managing day-to-day priorities, meetings, information flow and follow-ups across the organisation.

Key Responsibilities

• Manage the MD's calendar, meetings, appointments and travel arrangements.
• Prepare meeting agendas, presentations, reports and MIS as required.
• Maintain a tracker of key decisions, action points and deadlines and ensure timely follow-up with concerned teams.
• Coordinate with senior management and various departments on behalf of the MD.
• Collect, analyse and consolidate business information for management review.
• Prepare minutes of meetings and circulate action points for closure.
• Monitor important projects, commitments and pending matters and provide regular updates to the MD.
• Handle confidential business information and sensitive correspondence with discretion.
• Draft and review emails, letters, presentations and other management communications.
• Coordinate internal and external meetings with customers, vendors, consultants and other stakeholders.
• Support the MD in special projects, business reviews and strategic initiatives as required.

Candidate Profile

• Graduate/MBA with 5-10 years of experience as an Executive Assistant, Management Executive or similar role.
• Experience supporting a MD, CEO, Director or senior leadership team will be preferred.
• Strong written and verbal communication skills.
• Excellent coordination, follow-up and organisational abilities.
• Proficiency in MS Office, particularly Excel and PowerPoint.
• Strong attention to detail and ability to manage multiple priorities.
• Should be proactive, dependable and comfortable working in a fast-paced environment.
• Manufacturing/consumer durables industry experience will be an advantage.
• High level of confidentiality, maturity and professional conduct is essential.