Executive Assistant To MD

SimplyJITH Investment; Hyderabad; On-site; INR 700,000 - 1,300,000; Full time

Job summary

SimplyJITH Investment in Hyderabad is seeking an experienced Executive Assistant to support our Managing Director. The role requires strong organization, discretion, and the ability to manage multiple tasks with excellent communication.

Responsibilities include calendar management, travel arrangements, document preparation, meeting coordination, and safeguarding confidential information while working with internal and external stakeholders.

Qualifications

• Bachelor's degree in Business Administration, Communications, or related field is preferred.
• Minimum of 5 years of experience as an Executive Assistant or in a similar role, preferably supporting senior executives.
• Strong organizational, time-management, and written/verbal communication skills are essential; ability to handle confidential information with discretion.

Responsibilities

• Manage the Managing Director's calendar, including scheduling meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Coordinate and manage special projects as assigned.
• Organize and coordinate meetings, conferences, and events, including logistics, agendas, and minutes.
• Attend meetings to take notes and provide summaries.
• Serve as the primary point of contact for internal and external parties on all matters pertaining to the Managing Director.
• Handle incoming and outgoing communications, including emails, phone calls, and written correspondence.
• Maintain and organize confidential files, records, and documents.
• Assist in the preparation of reports and presentations for internal and external stakeholders.
• Plan and organize travel itineraries, accommodations, and transportation for the Managing Director.
• Prepare travel expense reports and ensure timely reimbursement.
• Oversee office operations and administrative staff as needed.
• Ensure the office environment is efficient and well-maintained.

Skills

Strong organizational skills/time‑mgmt

Excellent verbal and written skills

Discretion and confidentiality

Multitasking capability

Problem-solving skills

Education

Bachelor's degree in Business Administration, Communications, or related field

Tools

Microsoft Office Suite

Job description

Location: Hyderabad
Reports To: Managing Director

Job Overview

We are seeking a highly organized, proactive, and professional Executive Assistant to support our Managing Director. The ideal candidate will have exceptional communication skills, the ability to handle multiple tasks efficiently, and the discretion to handle sensitive information. This role is crucial in ensuring the Managing Director's day-to-day operations run smoothly.

Key Responsibilities

Administrative Support

• Manage the Managing Directors calendar, including scheduling meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Coordinate and manage special projects as assigned.

Meeting Coordination

• Organize and coordinate meetings, conferences, and events, including logistics, agendas, and minutes.
• Attend meetings to take notes and provide summaries.

Communication

• Serve as the primary point of contact for internal and external parties on all matters pertaining to the Managing Director.
• Handle incoming and outgoing communications, including emails, phone calls, and written correspondence.

Document Management

• Maintain and organize confidential files, records, and documents.
• Assist in the preparation of reports and presentations for internal and external stakeholders.

Travel Arrangements

• Plan and organize travel itineraries, accommodations, and transportation for the Managing Director.
• Prepare travel expense reports and ensure timely reimbursement.

Office Management

• Oversee office operations and administrative staff as needed.
• Ensure the office environment is efficient and well-maintained.

Qualifications

• Education: Bachelors degree in Business Administration, Communications, or a related field preferred.
• Experience: Minimum of 5 years of experience as an Executive Assistant or in a similar role, preferably supporting senior executives.
• Skills:
  • Strong organizational and time-management skills.
  • Excellent verbal and written communication skills.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Ability to multitask and prioritize workload in a fast-paced environment.
  • Discretion and confidentiality in handling sensitive information.
  • Strong problem-solving skills and attention to detail.
• Personal Attributes:
  • Professional demeanor and appearance.
  • High level of integrity and dependability.
  • Ability to work independently and as part of a team.
  • Proactive and resourceful with a positive attitude.

Additional Information

This position may require occasional travel.
Flexibility in working hours may be required to meet the demands of the role.

Skills

1. Strong organizational and time-management skills.
2. Excellent verbal and written communication skills.
3. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Calendar Management
4. Ability to multitask and prioritize workload in a fast-paced environment.
5. Discretion and confidentiality in handling sensitive information.
6. Strong problem-solving skills and attention to detail.