Executive Assistant to Managing Director (MD) - Andheri (E)

Vvinayak Associates; Mumbai; On-site; INR 350,000 - 480,000; Full time

Job summary

Vvinayak Associates is seeking an organized Executive Assistant to support the Managing Director in day-to-day operations at our Andheri East, Mumbai location. The role requires excellent planning, communication, and discretion when handling confidential information.

Responsibilities include calendar management, travel arrangements, preparing reports and presentations, and coordinating with internal departments to ensure smooth operations and timely decision-making.

Qualifications

• M.Com graduate (Freshers and experienced candidates are welcome to apply).
• Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook).
• Strong organizational, analytical, and multitasking skills.
• Professional, positive, and approachable attitude.
• Ability to work independently with minimal supervision.

Responsibilities

• Manage the Managing Director's calendar, appointments, travel arrangements, itineraries, and meeting schedules.
• Prepare correspondence, reports, presentations, expense reports, and other business documents.
• Screen and assess inquiries directed to the MD, determine the appropriate course of action, and coordinate with relevant departments.
• Schedule meetings, prepare agendas, compile presentation materials, and record meeting minutes.
• Summarize project updates, reports, and assignments to support informed business decision-making.
• Act as a liaison between the MD and internal departments to ensure smooth communication and coordination.
• Draft, edit, and review written communications for internal and external stakeholders.
• Research, prioritize, and follow up on business issues, including confidential and sensitive matters.
• Manage multiple priorities effectively and proactively handle requests within the scope of responsibility.
• Maintain confidentiality and exercise sound judgment in all matters related to senior management.

Skills

English

Hindi

Gujarati

Education

M.Com

Tools

Microsoft Office

Job description

Executive Assistant to Managing Director (MD)

Location: Andheri East, Mumbai
Industry: Construction

Job Summary

We are looking for a highly organized, proactive, and detail-oriented Executive Assistant to support the Managing Director in managing day-to-day business operations. The ideal candidate should possess excellent planning, organizational, and communication skills, with the ability to work under pressure while handling confidential and sensitive information with discretion.

Key Responsibilities

• Manage the Managing Director's calendar, appointments, travel arrangements, itineraries, and meeting schedules.

• Prepare correspondence, reports, presentations, expense reports, and other business documents.

• Screen and assess inquiries directed to the MD, determine the appropriate course of action, and coordinate with relevant departments.

• Schedule meetings, prepare agendas, compile presentation materials, and record meeting minutes.

• Summarize project updates, reports, and assignments to support informed business decision-making.

• Act as a liaison between the MD and internal departments to ensure smooth communication and coordination.

• Draft, edit, and review written communications for internal and external stakeholders.

• Research, prioritize, and follow up on business issues, including confidential and sensitive matters.

• Manage multiple priorities effectively and proactively handle requests within the scope of responsibility.

• Maintain confidentiality and exercise sound judgment in all matters related to senior management.

Qualifications

• M.Com graduate (Freshers and experienced candidates are welcome to apply).

• Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook) and virtual meeting platforms.

• Strong organizational, analytical, and multitasking skills.

• Professional, positive, and approachable attitude.

• Ability to work independently with minimal supervision.

Required Skills

• Excellent verbal and written communication skills in English, Hindi, and Gujarati.

• Strong follow-up and coordination abilities.

• Excellent time management and prioritization skills.

• Self-motivated and proactive approach to work.

• Strong problem-solving and decision-making skills.

• High level of professionalism, confidentiality, and attention to detail.

Preferred Experience

• 0-3 years of experience as an Executive Assistant, Personal Assistant, Executive Secretary, or in an administrative support role.

• Fresh graduates with strong communication and organizational skills are also encouraged to apply.