Executive Secretary To General Manager

East India Hotels (EIH); Mumbai City, Mumbai; On-site; INR 279,000 - 502,000; Full time

Job summary

East India Hotels (EIH) in Mumbai seeks an experienced Executive Secretary to support the General Manager’s Office with high-level administrative duties and discretion. You will manage calendars, communications, travel arrangements, and filing systems while coordinating with internal teams and external partners.

The role demands exceptional organizational and communication skills, the ability to prioritize, and a professional demeanor in a fast-paced hospitality environment.

Qualifications

• Proven experience as an Executive Assistant or in a similar administrative role, preferably within the hospitality industry.
• Excellent verbal and written communication skills, with strong interpersonal capabilities.
• Exceptional problem-solving skills, along with the ability to work independently and as part of a team.
• Strong organizational and time-management skills, with the ability to manage competing priorities and meet deadlines.
• High proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and confidence with digital tools.
• A professional approach, discretion in handling confidential matters, and the ability to adapt to a dynamic work environment.

Responsibilities

• Deliver comprehensive administrative support to the General Manager to ensure efficient daily operations and seamless workflow.
• Establish and maintain structured filing systems both physical and digital for easy access to key documents and records.
• Coordinate detailed travel arrangements, meeting logistics, and special events with meticulous planning and attention to detail.
• Draft, edit, and format high-quality correspondence, reports, and presentations to support business needs.
• Maintain strict confidentiality while handling sensitive information and communications.
• Serve as a liaison with internal departments and external partners to help achieve organizational objectives.
• Proactively anticipate requirements and prioritize tasks to support executive schedules and goals.

Skills

Executive Assistant

Communication skills

Interpersonal skills

Time management

Organizational skills

Discretion

Tools

MS Word

MS Excel

PowerPoint

Digital tools

Job description

Secretary To General Manager

We are seeking a highly organized and experienced Executive Secretary to provide dedicated support to the General Managers Office. The ideal candidate will have a strong background in hospitality administration, exceptional communication skills, and the ability to manage multiple priorities with professionalism and discretion.

Key Responsibilities

• Deliver comprehensive administrative support to the General Manager to ensure efficient daily operations and seamless workflow.
  
• Establish and maintain structured filing systems both physical and digital for easy access to key documents and records.
  
• Coordinate detailed travel arrangements, meeting logistics, and special events with meticulous planning and attention to detail.
  
• Draft, edit, and format high-quality correspondence, reports, and presentations to support business needs.
  
• Maintain strict confidentiality while handling sensitive information and communications.
  
• Serve as a liaison with internal departments and external partners to help achieve organizational objectives.
  
• Proactively anticipate requirements and prioritize tasks to support executive schedules and goals.

Qualifications

• Proven experience as an Executive Assistant or in a similar administrative role, preferably within the hospitality industry.
  
• Excellent verbal and written communication skills, with strong interpersonal capabilities.
  
• Exceptional problem-solving skills, along with the ability to work independently and as part of a team.
  
• Strong organizational and time-management skills, with the ability to manage competing priorities and meet deadlines.
  
• High proficiency with Microsoft Office Suite ("Word, Excel, PowerPoint") and confidence with digital tools.
  
• A professional approach, discretion in handling confidential matters, and the ability to adapt to a dynamic work environment.