Executive Assistant

VA TECH WABAG LTD.; Chennai District; On-site; INR 1,800,000 - 3,000,000; Full time

Job summary

VA TECH WABAG LTD. is seeking an experienced Executive Assistant to provide comprehensive administrative support to our senior leadership. The role requires scheduling meetings, responding to emails, drafting documents, and preparing meeting materials.

The ideal candidate will be highly organized with 10+ years of continuous EA experience, proficient in Microsoft Office, and capable of handling confidential information with discretion. Preference for male candidates.

Qualifications

• 10+ years relevant experience in an Executive Assistant role.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.

Responsibilities

• Provide high-level admin and executive support to senior management.
• Manage complex calendars, schedules and meetings.
• Prepare agendas and minutes for internal/external meetings.
• Handle confidential documents with discretion.
• Coordinate business travel, itineraries and expenses.
• Prepare presentations, reports and MIS for leadership.
• Coordinate with stakeholders on behalf of the executive.
• Organize leadership meetings and events.
• Maintain filing and documentation systems.
• Support senior leadership with day-to-day coordination.

Skills

Calendar management

Communication

Travel coordination

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Office

Job description

Executive Assistant to Senior Leadership

We are looking for an experienced and highly organized Executive Assistant to provide comprehensive administrative and executive support to senior leadership. The ideal candidate will provide top-level assistance for high-level executives. They should be well-organized and comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations.

Position: Executive Assistant

Experience:

10+ years

Required Experience:

Candidates must have 10+ years of continuous experience specifically in an Executive Assistant role. ( Preferred Male Candidate)

Key Responsibilities

• Provide high-level administrative and executive support to senior management.
• Manage complex calendars, schedules, appointments, and meetings.
• Coordinate internal and external meetings, including preparation of agendas and minutes.
• Handle confidential documents, correspondence, and sensitive information with discretion.
• Manage business travel arrangements, itineraries, accommodation, and expense reports.
• Prepare presentations, reports, MIS, and other management documents.
• Coordinate with internal departments, clients, vendors, and other stakeholders on the executive's behalf.
• Follow up on action items and ensure timely closure of important tasks.
• Screen and manage calls, emails, and correspondence as required.
• Organize leadership meetings, conferences, events, and business engagements.
• Maintain an effective filing and documentation system.
• Support senior leadership in day-to-day coordination and special assignments.

Qualifications

• Bachelor's degree or equivalent experience
• Proficient in Microsoft Office suite
• Experience in managing multiple priorities, administrative coordination, and logistics
• Well-organized, detail-oriented, and able to multitask with great follow-up skills
• Strong written and verbal communication skills