Executive Assistant

Drlogy; Pune District; On-site; INR 300,000 - 600,000; Full time

Job summary

Drlogy in Pune, Maharashtra is seeking an Executive Assistant to support the Country General Manager. The role involves managing schedules, organizing meetings, and handling sensitive information while ensuring professional communication and coordination. Strong organizational, multitasking, and communication skills are essential for maintaining workflow and supporting the executive team effectively. This position offers an opportunity to work closely with leadership, contributing to business continuity and strategic initiatives.

Qualifications

• Strong organizational skills to effectively manage multiple tasks.
• Excellent communication skills for coordinating with stakeholders.
• Ability to maintain confidentiality with sensitive information.

Responsibilities

• Manage the Country General Manager’s calendar and appointments.
• Provide high-level support for the executive office operations.
• Coordinate internal and external communications efficiently.

Skills

Organizational skills

Multitasking

Communication skills

Stakeholder management skills

Confidentiality

Job description

The Executive Assistant will play a critical in supporting the Country General Manager by managing schedules, coordinating communications, organizing meetings, handling confidential information, and ensuring efficient execution of executive-level activities. The requires strong organizational, multitasking, communication, and stakeholder management skills to support leadership effectiveness and business continuity. The candidate will act as a trusted partner to senior management while maintaining professionalism and confidentiality at all times.

Responsibilities

• Manage and coordinate the Country General Manager’s calendar, appointments, meetings, and travel schedules.
• Provide high-level administrative and operational support to ensure smooth functioning of the executive office.
• Coordinate internal and external communications on behalf of the Country General Manager.
• Arrange meetings, conferences, leadership discussions, and business reviews efficiently.
• Prepare meeting agendas, presentations, reports, MIS data, and business summaries for management review.
• Record meeting minutes and track follow-up actions to ensure timely completion of commitments.
• Coordinate with cross-functional departments, business partners, customers, and external stakeholders.
• Manage confidential business information, executive documents, contracts, and sensitive records securely.
• Support strategic initiatives, special projects, and organizational priorities assigned by leadership.
• Organize domestic and international travel arrangements including itineraries, accommodations, and documentation.
• Monitor deadlines, business priorities, and operational activities to support effective decision-making.
• Handle executive correspondence, email management, official communications, and follow-ups professionally.
• Assist in preparing business proposals, presentations, and management communication materials.
• Ensure seamless coordination between leadership teams and operational departments.
• Support event management, leadership meetings, employee engagement activities, and corporate events when required.
• Track project progress, departmental updates, and key business metrics for executive review.
• Identify opportunities to improve executive workflow, coordination processes, and office efficiency.
• Maintain professionalism, discretion, and confidentiality in all executive interactions and business matters.
• Ensure compliance with company policies, administrative procedures, and organizational standards.
• Stay updated with business priorities, industry developments, and executive management best practices.