Executive Assistant

Desun Hospitals; Kolkata Metropolitan Area; On-site; INR 450,000 - 750,000; Full time

Job summary

Desun Hospitals in Kolkata (India) seeks an organized Executive Assistant to provide comprehensive support to the Chief Managing Director. You will manage daily operations, coordinate meetings, handle travel arrangements, and prepare reports to ensure smooth executive workflow.

The ideal candidate holds a Bachelor's degree in Business Administration and 2–5 years of related experience, with strong communication, multitasking, and confidentiality.

Qualifications

• Bachelor's degree in Business Administration or related field.
• 2–5 years of EA or similar administrative experience.
• Excellent verbal and written communication skills.

Responsibilities

• Provide high-level administrative support to the Chief Managing Director and ensure efficient day-to-day operations.
• Schedule, coordinate, and manage meetings and executive calendars.
• Organise travel arrangements including flights, hotels, and transport.
• Prepare and present monthly performance reports for senior management.
• Maintain confidential documents and handle correspondence with discretion.
• Assist with data entry, filing, and basic office administration.
• Prepare presentations and business documents as required.

Skills

Executive support

Calendar management

Travel coordination

MS Office

Google Workspace

Communication skills

Organizational skills

Confidentiality

Multitasking

Education

Bachelor's degree in Business Administration

Tools

Microsoft Office

Google Workspace

Job description

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive administrative and executive support to the Chief Managing Director. The ideal candidate will manage daily operations, coordinate meetings, handle travel arrangements, prepare reports, and ensure smooth communication across the organization.

Job Summary

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive administrative and executive support to the Chief Managing Director. The ideal candidate will manage daily operations, coordinate meetings, handle travel arrangements, prepare reports, and ensure smooth communication across the organization.

Key Responsibilities

• Provide high-level administrative support to the Chief Managing Director, ensuring efficient day-to-day operations.
• Schedule, coordinate, and manage meetings, appointments, and executive calendars.
• Prepare meeting agendas, record Minutes of Meeting (MOM), and maintain accurate documentation.
• Handle domestic and international travel arrangements, including flight bookings, hotel reservations, and transportation.
• Prepare and present monthly company performance reports for senior management.
• Manage correspondence, emails, and confidential documents with professionalism and discretion.
• Perform secretarial duties such as data entry, document filing, record maintenance, and office administration.
• Assist in preparing presentations, reports, and other business documents as required.

Required Skills & Qualifications

• Bachelor's degree in Business Administration, Management, or a related field.
• 2-5 years of experience as an Executive Assistant, Personal Assistant, or in a similar administrative role.
• Excellent verbal and written communication skills.
• Strong organizational and time-management abilities.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace.
• Ability to multitask, prioritize work, and meet deadlines.
• High level of professionalism, integrity, and confidentiality.
• Strong attention to detail and problem-solving skills.

Preferred Skills

• Experience in preparing management reports and presentations.
• Familiarity with calendar management and travel coordination.
• Ability to work independently in a fast-paced environment.