Executive Assistant

Kidzonia International Preschool; Mumbai; On-site; INR 400,000 - 800,000; Full time

Job summary

Kidzonia is seeking an Executive Assistant to support senior leadership in Mumbai, Maharashtra. The role requires managing executive schedules, coordinating travel, and performing various administrative tasks. Candidates should have over 4 years of experience in administrative roles with strong communication and time-management skills. Proficiency in Microsoft Office is essential. This position offers an opportunity to work closely with top executives and ensure that company operations run smoothly.

Qualifications

• 4+ years’ experience in an administrative role reporting to upper management.
• Superb written and verbal communication skills.
• Strong time-management skills and organization ability.

Responsibilities

• Manage executive scheduling and logistics.
• Coordinate travel arrangements and client management.
• Provide administrative and office support.

Skills

Exceptional communication skills

Strong time-management skills

Proficiency in Microsoft Office

Ability to organize multiple projects

Proactive problem solver

Job description

We are currently looking for an executive assistant to be the supportive force that empowers our senior leadership. The ideal person for the job will be a proactive problem solver with exceptional communication skills and a meticulous attention to detail.

Your responsibilities

• Manage professional and personal scheduling for senior executive, including agendas, mail, email, calls, travel arrangements, client management, and other company logistics
• Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to senior executives
• Manage, coordinate, and arrange senior executives’ travel and travel‑related activities, including hotel booking, transportation, and meal coordination
• Perform administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contact database
• Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business
• Organize team communications and plan events, both internally and offsite
• Provide support to the executive team as directed to ensure that company goals and objectives are accomplished, and operations run efficiently
• Maintain and refine internal processes that support the highest ranking executives company‑wide, coordinating internal and external resources to expedite workflow
• Manage communication between upper management and employees, liaising with internal and external executives on various projects and tasks
• Plan and orchestrate work to ensure the senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld
• Act as an office manager by keeping up with office supply inventory
• Take minutes during meetings
• Organize and maintain the office filing system

Skill sets/Experience we require

• 4 plus years’ experience in administrative role reporting directly to upper management
• Superb written and verbal communication skills
• Strong time‑management skills and the ability to organize and coordinate multiple projects at once
• Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems
• Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge