Executive Secretary

Kohinoor Development; Pimpri; On-site; INR 550,000 - 750,000; Full time

Job summary

Kohinoor Development is seeking an experienced Executive Secretary/Personal Assistant to manage the CEO's calendar, meetings, and travel arrangements. The role involves handling confidential communications and coordinating with internal teams, clients, and vendors.

The ideal candidate will have 3–7 years in a similar role, strong organizational and multitasking abilities, and a demonstrated discretion in managing sensitive information. This is a full-time position based in Pimpri, Maharashtra.

Qualifications

• Bachelors degree or equivalent qualification preferred.
• 3-7 years of experience as an Executive Secretary, Personal Assistant, or in a similar role.
• Excellent organizational and time-management skills.
• Experience in managing multiple priorities, administrative coordination, and logistics.
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills.
• Strong attention to detail and ability to manage multiple priorities.
• Professional discretion and ability to handle confidential information.

Responsibilities

• Manage the executives calendar, appointments, meetings, and travel arrangements.
• Coordinate internal and external meetings, including agendas, presentations, and follow-ups.
• Prepare reports, presentations, correspondence, and other business documents.
• Handle emails, calls, and communications on behalf of the executive when required.
• Maintain confidentiality of sensitive business and personal information.
• Track important deadlines, action items, and follow-ups.
• Coordinate with internal teams, clients, vendors, and other stakeholders.
• Organize domestic and international travel, including flights, accommodation, transportation, and itineraries.
• Assist with meetings by taking notes, preparing minutes, and tracking action points.
• Support special projects, business initiatives, and administrative tasks as assigned.
• Manage expenses, invoices, and documentation where required.
• Anticipate the executives needs and proactively resolve administrative or scheduling issues.

Education

Bachelor's degree

Job description

Role & responsibilities

• Manage the executives calendar, appointments, meetings, and travel arrangements.
• Coordinate internal and external meetings, including agendas, presentations, and follow-ups.
• Prepare reports, presentations, correspondence, and other business documents.
• Handle emails, calls, and communications on behalf of the executive when required.
• Maintain confidentiality of sensitive business and personal information.
• Track important deadlines, action items, and follow-ups.
• Coordinate with internal teams, clients, vendors, and other stakeholders.
• Organize domestic and international travel, including flights, accommodation, transportation, and itineraries.
• Assist with meetings by taking notes, preparing minutes, and tracking action points.Support special projects, business initiatives, and administrative tasks as assigned.
• Manage expenses, invoices, and documentation where required.
• Anticipate the executives needs and proactively resolve administrative or scheduling issues.

Preferred candidate profile

• Bachelor's degree or equivalent qualification preferred.
• 3-7 years of experience as an Executive Secretary, Personal Assistant, or in a similar role.
• Excellent organizational and time-management skills.
• Experience in managing multiple priorities, administrative coordination, and logistics.
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills.
• Strong attention to detail and ability to manage multiple priorities
• Professional discretion and ability to handle confidential information.

Strong written and verbal communication skills.