Executive Assistant

Vipul Buildcon; Mumbai Suburban; On-site; INR 600,000 - 900,000; Full time

Job summary

Vipul Buildcon requires an experienced Executive Assistant to manage calendars, emails, and travel arrangements for senior leadership. The role demands superb organization, discretion, and proactive problem-solving within a fast-paced environment.

Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and excellent communication skills are essential. The successful candidate will support executive workflows and coordinate with internal teams and external partners in Mumbai.

Qualifications

• 25 years of relevant administrative/EA/PA experience.
• Excellent communication and interpersonal skills.
• High level of confidentiality and discretion.
• Proactive problem-solving ability.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).

Responsibilities

• Manage executive calendars, appointments, and meetings.
• Handle emails, calls, correspondence, and confidential information.
• Schedule and coordinate meetings and prepare agendas.
• Arrange business travel, hotels, and itineraries.
• Prepare reports, presentations, and documents.
• Follow up on tasks, deadlines, and meeting action points.
• Coordinate with clients, employees, vendors, and senior management.
• Provide administrative and operational support to the executive.

Skills

Calendar management

Email handling

Meeting coordination

Travel arrangements

Report prep

Confidentiality

Communication

Multitasking

Tools

MS Office Suite

Outlook

Word

Excel

PowerPoint

Job description

Role & responsibilities

• Manage executive calendars, appointments, and meetings.
• Handle emails, calls, correspondence, and confidential information.
• Schedule and coordinate meetings and prepare agendas.
• Arrange business travel, hotels, and itineraries.
• Prepare reports, presentations, and documents.
• Follow up on tasks, deadlines, and meeting action points.
• Coordinate with clients, employees, vendors, and senior management.
• Provide administrative and operational support to the executive.

Preferred candidate profile

• Excellent communication and interpersonal skills.
• Strong organization and time management.
• Proficiency in MS Office, especially Word, Excel, PowerPoint, and Outlook.
• Ability to multitask and work under pressure.
• Professional attitude and attention to detail.
• High level of confidentiality and discretion.
• Proactive problem-solving ability.
• Typically 25 years of relevant administrative/EA/PA experience.