Executive Secretary

Kohinoor Group Pune; Maharashtra; On-site; INR 500,000 - 700,000; Full time

Job summary

Kohinoor Group Pune is seeking an organized Executive Secretary to support the CEO in commercial operations. You will manage calendars, coordinate meetings, prepare reports, and handle confidential information with discretion.

The role involves coordinating with internal teams, clients, and vendors, and arranging domestic and international travel. The ideal candidate has 3–7 years of relevant experience, excellent communication skills, and a strong ability to multitask while maintaining high

Qualifications

• Bachelor’s degree or equivalent qualification preferred.
• 3–7 years of experience as an Executive Assistant, Personal Assistant, or in a similar role.
• Excellent organizational and time-management skills.
• Ability to manage multiple priorities and coordinate logistics.
• Strong discretion with confidential information.
• Excellent written and verbal communication skills.

Responsibilities

• Manage the executive’s calendar, appointments, meetings, and travel arrangements.
• Coordinate internal and external meetings, including agendas, presentations, and follow-ups.
• Prepare reports, presentations, correspondence, and other business documents.
• Handle emails, calls, and communications on behalf of the executive when required.
• Maintain confidentiality of sensitive business and personal information.
• Track important deadlines, action items, and follow-ups.
• Coordinate with internal teams, clients, vendors, and other stakeholders.
• Organize domestic and international travel, including flights, accommodation, transportation, and itineraries.
• Assist with meetings by taking notes, preparing minutes, and tracking action points.
• Support special projects, business initiatives, and administrative tasks as assigned.
• Manage expenses, invoices, and documentation where required.
• Anticipate the executive’s needs and proactively resolve administrative or scheduling issues.

Skills

Calendar management

Communication skills

Confidentiality

Travel coordination

Education

Bachelor’s degree or equivalent

Job description

We are seeking a highly organized and resourceful Executive Secretary. You will play a key role in ensuring smooth day-to-day operations, managing schedules, handling confidential information, coordinating schedules, communications, and transactions.

Executive Secretary to CEO (Commercial)

Responsibilities

• Manage the executive’s calendar, appointments, meetings, and travel arrangements.
• Coordinate internal and external meetings, including agendas, presentations, and follow-ups.
• Prepare reports, presentations, correspondence, and other business documents.
• Handle emails, calls, and communications on behalf of the executive when required.
• Maintain confidentiality of sensitive business and personal information.
• Track important deadlines, action items, and follow-ups.
• Coordinate with internal teams, clients, vendors, and other stakeholders.
• Organize domestic and international travel, including flights, accommodation, transportation, and itineraries.
• Assist with meetings by taking notes, preparing minutes, and tracking action points.
• Support special projects, business initiatives, and administrative tasks as assigned.
• Manage expenses, invoices, and documentation where required.
• Anticipate the executive’s needs and proactively resolve administrative or scheduling issues.

Requirements

• Bachelor’s degree or equivalent qualification preferred.
• 3–7 years of experience as an Executive Assistant, Personal Assistant, or in a similar role.
• Excellent organizational and time-management skills.
• Experience in managing multiple priorities, administrative coordination, and logistics.
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills.
• Strong attention to detail and ability to manage multiple priorities.
• Professional discretion and ability to handle confidential information.
• Strong written and verbal communication skills.