Executive Assistant

Refex Industries; Chennai District; On-site; INR 600,000 - 900,000; Full time

Job summary

Refex Industries is seeking a highly organized Executive Assistant to provide comprehensive administrative support to senior management, ensuring smooth daily operations. You will manage calendars, coordinate meetings, prepare reports, and handle confidential information with discretion.

Responsibilities include arranging domestic and international travel, coordinating with internal teams and external partners, and maintaining orderly records.

Qualifications

• Excellent verbal and written communication skills.
• Strong experience in calendar management and scheduling.
• Hands-on experience in travel planning and coordination.
• Strong stakeholder management and coordination skills.

Responsibilities

• Manage and maintain executive calendars, appointments, meetings, and schedules.
• Coordinate internal and external meetings, including agendas, meeting rooms, and follow-ups.
• Handle domestic and international travel arrangements, including flights, hotels, transportation, and itineraries.
• Coordinate with internal teams, clients, vendors, and other stakeholders on behalf of the executive.
• Prepare presentations, reports, MIS, minutes of meetings, and other management documents.

Skills

Communication

Calendar management

Travel planning

Stakeholder management

Time management

Interpersonal skills

Multitasking

Tools

MS Office

Job description

About the Role

We are looking for a highly organized and proactive Executive Assistant with excellent communication and coordination skills to provide comprehensive administrative and executive support to senior management.

Key Responsibilities

• Manage and maintain executive calendars, appointments, meetings, and schedules.
• Coordinate internal and external meetings, including agendas, meeting rooms, and follow-ups.
• Handle domestic and international travel arrangements, including flights, hotels, transportation, and itineraries.
• Coordinate with internal teams, clients, vendors, and other stakeholders on behalf of the executive.
• Prepare presentations, reports, MIS, minutes of meetings, and other management documents.
• Ensure timely follow-up on action items and commitments from meetings.
• Manage emails, correspondence, and confidential information professionally.
• Organize business meetings, conferences, events, and executive visits.
• Support day-to-day administrative requirements and ensure smooth functioning of the executive's office.
• Maintain proper records, documents, and important information for easy access.
• Handle multiple priorities and last-minute requirements efficiently.

Key Requirements

• 4 to 7 years of experience as an Executive Assistant, Personal Assistant, Management Assistant, or similar role.
• Excellent verbal and written communication skills.
• Strong experience in calendar management and scheduling.
• Hands-on experience in travel planning and coordination.
• Strong stakeholder management and coordination skills.
• Excellent organizational and time-management abilities.
• Ability to handle confidential and sensitive information with discretion.
• Proficiency in MS Office Word, Excel, PowerPoint, and Outlook.
• Ability to multitask, prioritize work, and work under tight deadlines.
• Professional appearance, attitude, and strong interpersonal skills.

Preferred Profile

• Prior experience supporting CXO / Business Head / Senior Management will be preferred.
• Candidates who are highly proactive, detail-oriented, and comfortable working in a fast-paced environment will be preferred.