Executive Assistant To Senior Leadership

WABAG; Chennai District; On-site; INR 1,500,000 - 2,500,000; Full time

Job summary

WABAG is seeking an experienced Executive Assistant to provide high-level administrative support to senior leadership in Chennai. You will manage complex calendars, coordinate meetings, and prepare executive-ready materials, while handling confidential information with discretion.

The role requires coordinating with internal teams, clients, and vendors, plus arranging travel and preparing reports and presentations for leadership oversight.

Qualifications

• 10+ years as Executive Assistant supporting senior leadership.
• Experience supporting CXO/CEO/Managing Director.
• Excellent communication and organizational skills.
• Ability to handle confidential information with discretion.

Responsibilities

• Provide high-level administrative and executive support to senior management.
• Manage complex calendars, schedules, appointments, and meetings.
• Coordinate internal and external meetings, including agendas and minutes.
• Handle confidential documents and sensitive information with discretion.
• Arrange business travel, itineraries, accommodation, and expenses.
• Prepare presentations, reports, MIS, and other documents.
• Coordinate with departments, clients, vendors, and stakeholders on behalf of the executive.
• Follow up on action items and ensure timely closure of tasks.
• Screen calls, emails, and correspondence as required.
• Organize leadership meetings, conferences, events, and engagements.
• Maintain an effective filing and documentation system.
• Support senior leadership in day-to-day coordination and special assignments.

Skills

Executive support

Calendar management

Communication skills

MS Office proficiency

Discretion and confidentiality

Job description

Role & responsibilities

• Provide high-level administrative and executive support to senior management.
• Manage complex calendars, schedules, appointments, and meetings.
• Coordinate internal and external meetings, including preparation of agendas and minutes.
• Handle confidential documents, correspondence, and sensitive information with discretion.
• Manage business travel arrangements, itineraries, accommodation, and expense reports.
• Prepare presentations, reports, MIS, and other management documents.
• Coordinate with internal departments, clients, vendors, and other stakeholders on behalf of the executive.
• Follow up on action items and ensure timely closure of important tasks.
• Screen and manage calls, emails, and correspondence as required.
• Organize leadership meetings, conferences, events, and business engagements.
• Maintain an effective filing and documentation system.
• Support senior leadership in day-to-day coordination and special assignments.

Preferred candidate profile

• 10+ years of experience exclusively as an Executive Assistant / Executive Secretary supporting senior leadership.
• Proven experience supporting CXO / CEO / Managing Director / Senior Management.
• Excellent communication and interpersonal skills.
• Strong organizational and time-management abilities.
• Ability to manage multiple priorities and work under pressure.
• High level of confidentiality, professionalism, and discretion.
• Strong proficiency in MS Office, Outlook, PowerPoint, Word, and Excel.
• Excellent follow-up and coordination skills.
• Strong attention to detail and ability to anticipate executive requirements.
• Willingness to handle dynamic and time-sensitive responsibilities.