Executive Assistant

S & T Welcare Equipments; Coimbatore District; On-site; INR 300,000 - 600,000; Full time

Job summary

S & T Welcare Equipments in Coimbatore, Tamil Nadu, is seeking an experienced Executive Secretary to support the CEO and senior management. You will manage calendars, meetings, travel arrangements, and essential documentation to keep operations running smoothly.

The role requires strong communication, meticulous coordination, and proficiency with MS Office. You will prepare minutes, coordinate approvals, and handle confidential information with discretion.

Qualifications

• Bachelor's degree in any relevant discipline.
• 3–5 years of experience as an Executive Secretary, Secretary, Executive Assistant, or Personal Assistant.
• Experience supporting CEO/MD/Senior Management preferred.
• Excellent communication and interpersonal skills.
• Strong proficiency with MS Excel, Word, PowerPoint, and Outlook.
• Strong follow-up, coordination, time-management, and organizational skills.
• Professional, proactive, trustworthy, and detail-oriented.

Responsibilities

• Manage the CEO's calendar, meetings, appointments, and reminders.
• Coordinate meetings, prepare agendas, collect PPTs/reports, and arrange Zoom/meeting rooms.
• Prepare and circulate Minutes of Meeting (MOM) and follow up on action points.
• Collect reports from branches/departments and ensure timely submission to the CEO.
• Manage travel bookings and expenses; coordinate with Accounts.
• Maintain confidentiality in management related matters.

Skills

Executive support

Communication skills

Time management

Organizational skills

Discretion

Interpersonal skills

Education

Bachelor's degree

Tools

MS Excel

MS Word

PowerPoint

Outlook

Job description

Responsibilities

• Manage the CEO's calendar, meetings, appointments, and reminders.
• Coordinate meetings, prepare agendas, collect PPTs/reports, and arrange Zoom/meeting rooms.
• Prepare and circulate Minutes of Meeting (MOM) and follow up on action points.
• Collect reports from branches/departments and ensure timely submission to the CEO.
• Manage flight, train, bus, hotel bookings, and web check-in.
• Coordinate travel expenses and submit required details to Accounts.
• Coordinate insurance payments, renewals, vehicle service, and other important reminders.
• Follow up with branches and departments based on instructions and pending tasks.
• Support sales quotation follow-ups and other business coordination.
• Handle office purchases, stationery, conference hall bookings, and other requirements.
• Coordinate birthdays, celebrations, gifts, and other special occasions as required.
• Maintain complete confidentiality and discretion in Management related matters.

Preferred candidate profile

• Bachelor's degree in any relevant discipline.
• 3 - 5 years of experience as an Executive Secretary, Secretary, Executive Assistant, or Personal Assistant.
• Experience supporting CEO/MD/Senior Management preferred.
• Good communication and interpersonal skills.
• Good knowledge of MS Excel, Word, PowerPoint, and Outlook.
• Strong follow-up, coordination, time-management, and organizational skills.
• Professional, proactive, trustworthy, and detail-oriented.